Trusts And Foundations Coordinator

Date: 18 Jun 2025

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: Philanthropy

Division: Foundation

Department: Philanthropy

Enterprise Agreement: Health and Allied Services, Managers and Administr

Philanthropy

The Peter MacCallum Cancer Centre is a world leading cancer research, education and treatment centre and Australia's only public health service dedicated to caring for people affected by cancer. At Peter Mac, we have more than 700 laboratory and clinical researchers, all focused on providing better treatments, better care and potential cures for cancer. The Peter MacCallum Cancer Foundation is the fundraising arm of the hospital, and our primary mission is to enhance Peter Mac's ability to achieve better health outcomes for people with cancer. The Foundation provides significant and sustainable funding to Peter Mac for the best people, best facilities, medical equipment, education programs and research initiatives.

YOUR ROLE IN OUR FUTURE
Trusts and Foundations Coordinator - Foundation
Ongoing, Full-time or Part-time 0.8 FTE role with hybrid working arrangements (2-3 days in office)

ABOUT THE ROLE:
The Trusts and Foundations Coordinator will support the Peter MacCallum Cancer Foundation’s philanthropic objectives and contribute to the achievement of the Peter MacCallum Cancer Centre’s key priorities by assisting in securing philanthropic support from trusts, foundations and ancillary funds.
You will work closely with the Trusts and Foundations Manager to develop high-quality grant submissions and proposals, researching prospective funders, managing grants, and coordinating donor stewardship activities—including written reports, donor visits, and meetings with researchers—to foster long-term donor relationships.

ABOUT YOU
You will bring to the role:
• Highly developed, engaging, and professional written and verbal communication skills, with expertise in philanthropic grant submissions, proposal development, report writing, and stakeholder management.
• Proven track record of success in securing philanthropic funding, including expertise in prospecting, researching, cultivating, and stewarding donor relationships through a moves management approach.
• Understanding of fundraising principles, with a particular focus on structured giving, and a keen insight into the motivations that drive philanthropic giving.
• Strong relationship, networking and communication skills and proven ability to develop productive, results-focused relationships.
• Demonstrated partnership development skills and ability to identify and secure new prospects.
• Excellent verbal communication and interpersonal skills, including the ability to negotiate, be persuasive, develop trust and maintain effective working relationships.

Remuneration starting from $74,498.40 to $82,305.60 + super + salary sacrificing. To be discussed further with the Hiring Manager.

Applicants to this role should provide a covering letter outlining relevant key skills and experience to assist us with our assessment.

If you are ready to collaborate with leading researchers and dedicated donors to fuel groundbreaking discoveries in cancer treatment, then apply today. Join us and make a meaningful impact - help shape the future of cancer care.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Hiring Manager: Taylor-Jayne Manning
Contact Number: 0439 329 429
Email: taylor.manning@petermac.org

Applications Close: 11:59PM Wednesday 09 July 2025

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Position Summary

The Trusts and Foundations Coordinator is a key member of the Philanthropy Team at the Peter MacCallum Cancer Foundation (the Foundation), responsible for supporting the strategic direction of the Trusts and Foundations program. This role directly supports the Foundation's fundraising objectives, contributing to the achievement of the Peter MacCallum Cancer Centre’s (Peter Mac) key priorities by assisting in securing philanthropic support from trusts and foundations.

Working closely with the Trusts and Foundations Manager, this role is actively involved in developing high-quality grant submissions and proposals, researching prospective funders, managing grants, and coordinating donor stewardship activities—including written reports, donor visits, and meetings with researchers—to foster long-term donor relationships.

Key responsibilities include identifying and cultivating relationships with new and existing donors, ensuring effective grants management, and providing ongoing stewardship to maintain strong philanthropic partnerships. This role contributes to income growth while upholding the highest standards of transparency, ethical fundraising, and accountability, in alignment with Foundation policies and the Fundraising Institute Australia (FIA) Code of Conduct.

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025

Classification or Salary Range

HS3

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal	Trusts and Foundations Manager Philanthropy Coordinator Philanthropy Specialist All Foundation team members PMCC Office of Cancer Research Grants team Communications team PMCC department heads and research staff
External	Trusts and Foundations Major Donors Trustee Companies and Financial Services Organisations

Skills

Essential Requirements

Experience:

Tertiary qualification or equivalent education and experience, with a focus on communications preferred.
Minimum two years’ experience in a similar grant or tender writing role or transferable skills from a similar role.
Proven track record of success in securing philanthropic funding, including expertise in prospecting, researching, cultivating, and stewarding donor relationships throughout the donor journey cycle.
Understanding of fundraising principles, with a particular focus on structured giving through charitable foundations, and a keen insight into the motivations that drive philanthropic support.
Experience working in the philanthropic not-for-profit, or for-purpose sectors, or with similar mission-driven organisations.

Skills:

Highly developed, engaging, and professional written and verbal communication skills, with expertise in philanthropic grant submissions, proposal development, report writing, and stakeholder management.
Strong relationship-building skills, based on excellent interpersonal communication.
Excellent grant management experience with the ability to manage multiple activities at any given time.
Strong analytical skills with the ability to interpret complex information quickly, respond flexibility to change, and revise plans when outcomes are not being achieved.
Ability to work strategically, independently and pro-actively while also managing your own time well, keeping others informed of progress, and meeting deadlines.
Highly motivated, sound judgement and proactive approach to problem solving.

Desirable Requirements

Knowledge of Blackbaud CRM.
An interest in cancer research and patient care and an ability to work within cancer health guidelines.
Previous knowledge or experience of the health sector within Australia.

Key Accountabilities

Key Accountabilities	Demonstrated by / Key Performance Indicators
1. Donor Engagement and Grant Lifecycle Management	Assist in cultivating new prospects and building relationships with funders, aligning their interests with priority projects and opportunities that support Peter Mac. Support the management and nurturing of ongoing relationships with Trusts and Foundations to ensure sustained engagement. Identify and evaluate potential funding opportunities, working closely with key stakeholders to gather the necessary information for funding submissions and creating compelling proposals, reports, and communications. Ensure timely submission of formal funding applications and the completion of acquittals to meet all deadlines. Foster strong, positive, and professional working relationships within the Foundation team and with the broader Peter Mac staff, ensuring smooth collaboration. Contribute to the continuous enhancement of the donor experience and journey, collaborating with the wider Foundation team to enhance engagement strategies. Support the ongoing identification and cultivation of new philanthropic funders using prospecting tools, ensuring an active pipeline of opportunities.
2. Program Administration	Capture and record accurate, high-quality donor information in the customer relationship management (CRM) database for effective grants. management, including donor correspondence and all interactions across the donor journey cycle—from initial prospecting to cultivation, stewardship, and ongoing engagement. Process donor enquiries and requests for information from Trusts and Foundations. Track progress of T&F Program activities, to contribute to reporting to the Head of Philanthropy, Chief Executive and Board, as required.

Key Accountabilities (Contd..)

3. Team Participation	Contribute to overall Foundation fundraising strategy development and donor service delivery. Work as a positive and contributing member of the Philanthropy and broader Foundation team. Work closely with other fundraising programs, as required, to ensure the best donor experience for donors giving across multiple programs.
4. Other Duties	Understand and comply with all relevant legislation and Peter Mac and Foundation policies, procedures and legislative requirements. Attend, participate and contribute to relevant professional development and training opportunities. Support the Philanthropy and Fundraising teams during functions or events, as required. Undertake other duties, which are appropriate to the level of the position.

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.