Study Coordinator - Clinical Trials

Req ID: 7524

Date: 6 Jul 2026

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: Low Acuity

Division: Chief Operating Officer

Department: Parkville Cancer Clinical Trials

Enterprise Agreement: Allied Health Professionals (Victorian Public Sect

Low Acuity

Study Coordinator – Clinical Trials

16 hours Ongoing, 48 hours Fixed Term until August 2027, 16 Hours Fixed Term until August 2028
Parkville location with flexible, hybrid working options
Salary: $90,235.60 to $103,724.40 (pro rata for part time) + salary packaging + super + 5 weeks annual leave

About Peter Mac

The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across clinical care, research, and education. We are home to Australia’s largest cancer research enterprise and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients.

About the team

We are seeking a highly motivated Study Coordinator to join our dedicated Low Acuity Team (LAT). The LAT plays a vital role in ensuring patients continue to receive exceptional care throughout their clinical trial journey. Our team coordinates the long-term provision of trial medication, long-term patient follow-up, survival follow-up, and registry studies across a diverse portfolio of Hematology and Medical Oncology trials. This unique role offers the opportunity to build lasting relationships with patients and contribute to research that continues to shape the future of cancer care.

About the role

As a Study Coordinator, you will be part of a supportive and collaborative team that values innovation, excellence, and continuous learning. You'll work alongside experienced clinical research professionals and clinicians, gaining exposure to a broad range of studies while developing specialised expertise in clinical trial coordination.

A regular day will see you:

Coordinating all aspects of clinical trials as per protocol and GCP standards.
Managing patient screening, consent, enrolment, and randomisation processes.
Ensuring accurate and timely data collection and entry into trial databases.
Liaising with internal teams and external sponsors to maintain compliance and resolve issues.

About you

You are highly organised, detail-oriented, and thrive in a collaborative environment. You demonstrate initiative, excellent communication skills, and the ability to build strong relationships with diverse stakeholders.

We are looking for someone who:

Has patient-facing experience or experience working within a clinical trials environment.
Is highly organised and able to manage multiple priorities with confidence.
Demonstrates excellent communication and interpersonal skills.
Brings enthusiasm, initiative, and a genuine passion for improving patient outcomes.
Is eager to learn, grow, and contribute to a high-performing team.

In return, you'll enjoy a role that offers:

Meaningful patient interaction and the opportunity to make a lasting impact.
Exposure to cutting-edge cancer research and innovative therapies.
A supportive team culture with opportunities for professional development.
Variety, autonomy, and the chance to work across a diverse portfolio of studies.
The satisfaction of knowing your work helps advance treatments and improve lives.

Our benefits

Up to $11,660 in salary packaging to increase your take-home pay.
Discounted health insurance and eye care.
Comprehensive health and wellbeing program.
Public transport options at our doorstep and end-of-journey facilities for cyclists.
Onsite eateries, coffee shops, and rooftop garden spaces.
Professional development pathways and career opportunities.
Five weeks annual leave, 17.5% leave loading, monthly ADOs, and purchased leave options.
Flexible, hybrid working arrangements.

Inclusion and belonging

Peter Mac celebrates, values, and supports a diverse and inclusive environment. We encourage applications from Aboriginal and/or Torres Strait Islander people, LGBTQIA+, culturally and linguistically diverse individuals, people with disability, and people of all ages.

Join us!

If you feel this role is right for you, we warmly invite you to apply and encourage your early application. All appointments are subject to a satisfactory police check and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and other diseases.

For a confidential discussion about this role, please contact Glenda Burke on 03 8559 7341 or email Glenda.Burke@petermac.org.

Application closing date: 11:59pm Sunday 19 July 2026

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Position Summary

This role is responsible for the coordination of clinical trials as part of the PCCTU

To ensure that all clinical trials are managed according to the International Conference for Harmonization (ICH) guidelines for good clinical practice (GCP) and thus ensuring the safety and protection of trial participants and the integrity of trial data subsequently collected. These duties are to be performed with the ongoing objective of supporting the Peter MacCallum Cancer Centre strategic plan of achieving continued excellence in service provision by ensuring that evidence-based evaluation is the basis for clinical practice.

Enterprise Agreement

Allied Health Professionals (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021 -2025

Classification or Salary Range

Dependent on Experience (commencing no less than Gr2 year1: JA7)

Immunisation Risk Category

Immunisation Category A

Key Relationships

Internal	Research participants & their caregivers Senior Medical staff- Principal and Co Investigators Multidisciplinary team members PCCTU Staff Internal stakeholders as relevant to trial conduct- i.e Same Day services, inpatient wards, outpatients pathology Internal human research ethics committee (HREC)
External	Clinical Trial Sponsor representatives from pharmaceutical companies and collaborative groups Cancer Trials Australia Research nurses and data managers at other hospitals External laboratories and diagnostic imaging centres Professional bodies such as VCOG & COSA & ARCS

Education

Post Graduate Qualification in Clinical Trials Research

Post Graduate Qualification in Haematology

Skills

Essential Requirements

Relevant tertiary qualification in Science, Health Information Management, Clinical Trial Management or a related paramedical field.
Understanding of medical terminology.
Excellent written and oral communication skills.
Personal confidence and initiative required to deal with people from diverse backgrounds and experiences.
Excellent organisational skills.
Attention to detail.
Ability to work without supervision and effectively in a group setting.
Ability to engender cooperation and support from colleagues.
Commitment to excellence in customer service.
Sound knowledge and understanding of the principles of GCP

Desirable Requirements

Sound knowledge and demonstrated experience using Microsoft Office software including Word, Access, Excel and Outlook.
Understanding of the key concepts relating to oncology and/or haematology.
Previous Experience in Clinical Trial Management.
Post graduate qualifications in oncology, haematology and/or clinical trials research

Certifications, Licenses & Registrations

Key Accountabilities

Key Accountabilities	Demonstrated by / Key Performance Indicators
1. Patient screening and registration:	Where required, ensure that all eligible patients have signed the appropriate consent forms having been duly informed of all relevant information by the Investigator and Study Coordinator. Ensure that Informed consent is obtained according to standard hospital practice, ICH GCP and the NHMRC National Statement on Ethical Conduct in Research Involving Humans and be actively involved in the ongoing informed consent process. Ensure that all consenting clinical trial participants are screened for eligibility as per the protocol. ensure that enrolment and randomisation are performed as per protocol Attends all relevant unit/departmental meetings to be informed of and to inform of upcoming / current trial activity. Ensures that all relevant clinical staff are informed of and invited to attend study site initiation meetings.
2.Clinical Trial Coordination	Ensures that all trials are coordinated as per the protocol and according to ICH GCP. Verified by spot check audits where applicable. Ensures that all staff participating in the care of clinical trial participants have the appropriate experience and are trained in the protocol and in their trial specific responsibilities in accordance with GCP, and alerts the PI/ team leader / manager where this is not the case Ensures that the Principle Investigator for each trial has appropriately completed and signed the delegation of authority log for all staff participating in the trial. Attends start-up meetings for the clinical trials and other relevant projects Identifies factors influencing the successful conduct of the trial or project and takes steps to overcome identified problems Organises and attends meetings as required.
3. Data Collection and Entry andndash Case Record Forms	Ensures that all registered patients can be accounted for in the trial database Ensures that all case report forms (paper or electronic) are completed and dispatched to the appropriate authorities within established timeframes. Ensures that all data recorded in CRFs can be tracked to verifiable source data Ensures that no source data is to be recorded directly in a CRF unless specified in the trial protocol and agreed to by all parties. This information however should be documented in the patients notes for future verification of processes Develops and maintains good relationships with trial sponsor representatives, trial organisers or other relevant personnel. Ensures that no breaches of patient, sponsor or departmental confidentiality occur and undertakes appropriate actions if errors are made Ensures that all data entry is completed in a timely fashion per trial and sponsor requirements.

Key Accountabilities (Contd..)

Key Accountabilities	Demonstrated by / Key Performance Indicators
4.Professional Development and Education	Demonstrates a commitment to personal continuing professional development and participates in performance appraisal and review. Undertakes additional training in order to acquire the knowledge and skills needed to implement new study protocols from a variety of clinical specialties. In conjunction with Manager, identifies areas that require additional knowledge and work towards meeting the learning objectives set. Maintains mandatory training requirements as defined by hospital policy.
5.To function as an integral member of the Clinical Trials Team	Develops and participates in appropriate quality activities. Participates in Unit and Team Meetings. Takes responsibility for ensuring trial participants are seen in primary study coordinators / research nurses absence and that protocol requirements are carried out according to protocol and without incident.

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.