At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Project Officer - WCMICS
Fixed Term, Part-Time Role - 64 Hours per Fortnight
12 Month Contract
About the Role
We are seeking a dynamic and motivated professional to lead the delivery of high-impact improvement and redesign initiatives that directly support organisational and statewide cancer care priorities. In this pivotal role, you will drive projects that enhance service effectiveness, strengthen quality of care, and help achieve WCMICS’ strategic and operational objectives in alignment with the Victorian Cancer Plan.
Working collaboratively with clinical teams, program leads, and external partners, you will use best-practice improvement methodologies to analyse current processes, identify opportunities, and implement sustainable change. This is an exciting opportunity for someone who is passionate about improving outcomes for people affected by cancer and contributing to system-wide innovation.
About You
You will bring a strong background in health system improvement along with the ability to influence, engage, and facilitate change across diverse stakeholder groups. Your strategic mindset, analytical skills, and solution-focused approach will ensure successful delivery of complex projects in a dynamic environment.
Key Requirements
• A tertiary qualification in health, science, or a related field
• Demonstrated experience in quality improvement, change management, and service redesign within the health system
• Strong project management skills with the ability to deliver outcomes within scope and timelines
• Excellent communication and stakeholder engagement capabilities
• Ability to work both independently and collaboratively as part of a multidisciplinary team
Remuneration
Remuneration will be discussed with the Hiring Manager and will be commensurate with skills and experience.
How to Apply
Applicants should submit a cover letter addressing their relevant skills and experience to assist with our assessment. We encourage candidates who are committed to improving cancer care and health service outcomes to apply.
Further Information
For confidential enquiries or further information about this opportunity, please contact:
Hiring Manager: Kathy Quade
Phone: 03 8559 9070
Email: kathy.quade@petermac.org
Applications Close: 11:59PM Thursday 11 December 2025
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Position Summary
This position works with members of the WCMICS team and WCMICS member health services, leading the development and implementation of clinical improvement and/or redesign initiatives specifically related to the Victorian Optimal Care Pathways (OCP) and the Victorian Cancer Plan 2020-2024.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
Immunisation Risk Category
Immunisation Category C
Key Relationships
| Internal |
- WCMICS team including Manager, Clinical Director, Program Staff
- Clinical services and departments across the WCMICS health services network, including tumour stream chairs, doctors, specialist nurses and allied health
|
| External |
- People affected by cancer
- Other community-based organisations e.g. Cancer Council Victoria
- Other Integrated Cancer Services and program staff
- VCCC Alliance
- Victorian Health Services and their health professionals
- Victorian Department of Health (DH)
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Education
Post Graduate Qualification in Public Health
Post Graduate Qualification in Health Administration
Skills
| Essential Requirements |
- Tertiary qualification in related field
- Experience managing complex health-related projects within rigorous governance systems
- Service Improvement experience using evidence-based methodology
|
| Desirable Requirements |
- Tertiary qualifications in a health related field desirable (i.e. nursing, allied health, public health, health promotion, health information management)
- Clinical experience in cancer related role would be beneficial
- Demonstrated work experience in data manipulation and reporting
- Current driving license and travel between sites as required
- Ability to be flexible with working hours and travel between sites
|
Key Accountabilities
| Key Accountabilities |
Demonstrated by / Key Performance Indicators |
| 1. Project management and leadership |
- Lead and coordinate all aspect of the project(s)
- Consult with all the stakeholders within WCMICS to assist maximise the potential benefit from, and success of the project
- Draw upon the best available evidence with due consideration to the work already available or underway in regard to the implementation of improvement activities
- Consider all relevant initiatives across jurisdictions and align wherever possible with initiatives emerging across the sector
- Develop and coordinate project content and develop key strategies including detailed project plans, activities, and timeframes
- Prepare key deliverables including reports to Key stakeholder groups
- Identify and manage potential risks; and develop achievable and realistic schedules
- Lead evaluation activities, including medical record audits, to demonstrate practice change has been sustained and embedded as routine clinical practice; and to ensure health services are meeting optimal care targets and key performance indicators, both internal and set by the DH
- Action agreed recommendations from tumour/procedure specific clinical patient audits to support evidence-based best practice and to reduce unwanted variation in care
- Take the lead and participate in other projects within the area of knowledge and expertise and/or as delegated by the Manager
|
| 2. Engaging stakeholders and managing meaningful collaborative relations |
- Actively engage key clinical stakeholders to advise and participate in the implementation of the OCPs and ensure broad consultation and appropriate levels of stakeholder engagement
- Liaise with, and ensure engagement and commitment to the project by all relevant stakeholders including cancer clinicians across the state.
- Consult with subject matter experts and clinical leaders to ensure currency, relevance and feasibility of the solution
- Develop and implement a local communication strategy that maintains a high level of awareness amongst key stakeholders and facilitates information flow
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Manage WCMICS consumers / volunteers with the oversight of the WCMICS manager, and engage with member health service consumers to promote their involvement in the co-design of cancer service improvement projects across WCMICS and the VICS.
• Provide WCMICS consumer leadership representation at Peer working groups or projects, as requested.
• Provide WCMICS Consumer Reference Group secretarial support including TOR, agendas, and papers.
- Develop productive working relationships with service providers across health services
- Provide high-level advice to the Project Steering Group and governance committees about improving information capture, monitoring and evaluation reporting
- Provide progress reports and updates to the Steering Committee, and DH as required
- Work with the project steering group and others to deliver sustainable project outcomes
- Actively ensure that the patient experience is incorporated into all service improvement activities
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Key Accountabilities (Contd..)
| 3. Communication |
- Develop and maintain respectful working relationships with relevant organisations and stakeholders:
- Identify key stakeholders, building and nurturing strong relationships.
- Liaise with stakeholders at all levels, including the public, service providers, Government agencies and patients with complex health needs.
- Develop, implement and maintain communications and engagement strategies that ensures a high level of awareness amongst stakeholders and facilitates information flow
- Consult with subject matter experts and clinical leaders to ensure currency, relevance and feasibility of solutions.
- Prepare and deliver reports for a range of stakeholders.
- Ensure detailed project plans, reports and communication is of high quality and delivered within agreed timeframes.
- Ensure project committees are in place and convened regularly.
- Prepare and distribute committee documentation including agendas and minutes within agreed timeframes.
- Provide reports outlining progress against timeframes and measures, issues, risks and actions within agreed timeframes.
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
