Project Coordinator - Clinical Research
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
The Project Coordinator - Clinical Research
- 12-month fixed term position
- 80 hours per fortnight with an accrued day off (ADO) each month
The Project Coordinator - Clinical Research will be responsible for supporting Professor Jayesh Desai (Associate Director Clinical Research) and key members of his team to deliver on assigned clinical research projects and research grants and to support and contribute towards the implementation of the 2025-2030 Research Strategic Plan. In addition, this individual will support activities associated with a number of initiatives and programs including the Global Industry and Research Alliances and Program, the Clinical Trials Oncology Platform and the Clinical Research Transformation Project. The role will provide significant support achieving positive outcomes by performing a range of activities that support planning, communication, implementation and evaluation of research projects, research grants and related initiatives. The role will work collegially with a number of teams to support Research at Peter Mac.
About you
- Relevant tertiary health sciences degree (BSc or PhD)
- High proficiency in data analysis including the ability to manipulate, interpret and present qualitative data
- Strong interpersonal skills with the ability to work collaboratively and effectively with a diverse range of stakeholders
- Strong project coordination and reporting skills
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
- Up to $11,660 in salary packaging to increase your take home pay
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Public transport options at our doorstep and end of trip facilities for cyclists
- Onsite eateries and coffee shops and inviting rooftop garden spaces
- Pathways for professional development and new career opportunities
- Five weeks annual leave, 17.5% leave loading, purchased leave options and monthly ADO’s
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Join us!
If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check and may include vaccination requirements. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Professor Jayesh Desai
Email: Jayesh.Desai@petermac.org
Applications Close: 11:59pm 21 August 2025
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Position Summary
The Project Coordinator - Clinical Research will be responsible for supporting Professor Jayesh Desai (Associate Director Clinical Research) and key members of his team to deliver on assigned clinical research projects and research grants and to support and contribute towards the implementation of the 2025-2030 Research Strategic Plan. In addition, this individual will support activities associated with a number of initiatives and programs including the Global Industry and Research Alliances and Program, the Clinical Trials Oncology Platform and the Clinical Research Transformation Project. The role will provide significant support achieving positive outcomes by performing a range of activities that support planning, communication, implementation and evaluation of research projects, research grants and related initiatives. The role will work collegially with a number of teams to support Research at Peter Mac.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS Grade 4 (HS4)
Immunisation Risk Category
Immunisation Category C
Key Relationships
| Internal | •Peter Mac Executive •Research Executive and their Executive Assistants •Senior Research Staff •Professional Services Staff •Head, Global Industry Research Alliances •Global Industry Research Alliances Staff •Manager, Clinical Trials Oncology Platform •Operations Director Clinical Research •Partnerships and Enterprise Staff •Grants Office •Peter Mac Communications Staff •Clinical Research and Clinical Trials staff •Hospital departments including Clinical Departments, Specialist Clinics, Admissions and Registrations, Cancer Imaging and Health Information Services •Internal Departments including but not limited to: Accounts Payable, Finance, People and Culture, Procurement, IMCT and Audio Visual Supports |
| External | •C-level executives •Government departments and agencies •Collaborating Organisations including Hospitals, Research Institutes and Universities •Pharmaceutical Industry Partners •Collaborative Research Groups •Other health care providers •Research funding agencies •Facilities •Catering and travel companies •Suppliers and contractors |
Education
Skills
| Essential Requirements |
•Relevant tertiary health sciences degree (BSc or PhD). |
| Desirable Requirements | •Experience in business and financial management processes. •Experience working within a health care, research or scientific setting. •An understanding of the cancer research environment, its influencers and drivers. •Familiarity with medical research or scientific industry, process, governance and operations. |
Certifications, Licenses & Registrations
Key Accountabilities
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 1. Project Management | •Anticipating the requirements of the Associate Director Clinical Research and their team including being proactive in arranging papers for attendance at meetings, assisting with developing agendas, slide decks, minutes and follow up of action items. Written documents are prepared in a timely manner, to a high standard and consistent with Peter Mac’s style guide. •Act as a central point of contact, liaising with departments and relevant stakeholders as required. •Manage and facilitate flow of essential information among project team members, funding partners and consumer representatives. •Develop, manage and oversee budgets to ensure compliance with funding agreements and milestones. •Utlilise project management methodology to plan and deliver projects. Provide project management and coordination support to key stakeholders. •Ensure project documentation and governance is maintained and meets business requirements. •Collect and collate information to support the development, delivery and reporting of projects. •Assist in the preparation of proposals, briefings and communications for internal and external stakeholders. •Consolidate and analyse ideas and information collected from stakeholder interviews, workshops and other engagement activities. •Assist with research strategy and multi-year planning. |
| 2. Organisation and prioritisation skills | •Agendas and other documentation for meetings led by the Associate Director Clinical Research are assembled and distributed in a timely manner. •Meeting invitations are sent in a timely manner and include all necessary information, including time zones, locations and any other relevant information. •Effective handling of incoming telephone calls and emails. •Efficiently plans for visits and events (including external VIP, interstate and international guests) ensuring all components for the visit are supported and well communicated. •Manage the input of others to ensure tasks remain on track and escalate as required when delays or barriers to completing assigned tasks are identified. •Prioritises competing work tasks and works efficiently under pressure to meet deadlines. •Demonstrates excellent time management skills with the ability to proactively consider and manage critical events. |
| 3. Administrative, project coordination and financial management support | •Financial reimbursements and payments are tracked and completed in a timely manner using Peter Mac processes and systems. •Grants administration tasks are completed accurately and meet the associated deadlines. •Manuscripts and Research Project submissions are coordinated effectively to ensure timelines and other requirements are met. •Accurately facilitates People Hub requests for recruitment and related tasks as necessary. |
Key Accountabilities (Contd..)
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 4. Providing responsive and professional customer support to internal and external customers (both in person and over the telephone) |
•Provides professional service and liaison with internal and external stakeholders. |
| 5. Patient liaison and organisation | •No direct patient communication required, but ensure effective liaison with clinical services, as needed. |
| 6. Involvement in special and ad hoc projects as required, and assist other executive assistants and executives as required | •Special and ad hoc projects are completed within set time frames to a high-quality standard. •Assists in the organisation and maintenance of legal contracts. •Provides administrative support to other members of the Research Executive team as required. •Participates in self-directed performance appraisal on an annual basis. •Supports and participates in ongoing educational programs. |
| 7. Adaptability | •Adapts readily to changing circumstances and new responsibilities in the interests of achieving team objectives. •Maintains a resilient approach to challenges in the workplace; persists toward goals despite obstacles. •Anticipates problems or opportunities and take immediate action to address them, using sound judgement to determine action. •Seek continuous learning opportunities and quickly apply new knowledge and skills. Recognises the need for and undertakes personal development as a result of changes. •Contributes to establishing new administrative processes and champion local improvements and changes to drive continuous improvement. |
| 8. Teamwork | •Ability to work both independently and collegially as part of a dynamic team. •Flexibility to adapt to take on additional administrative duties in response to changing priorities. •Work collaboratively with the network of Research support staff across the organisation to exchange ideas, improve work practices and provide peer support. |
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.