People and Culture Advisor - Medical Workforce
MELBOURNE, VIC, AU, 3000
- Ongoing, full time position (80 hours per fortnight with monthly ADO's)
- CBD location, with flexible, hybrid working
- Grade 4: HS4 + over-award ($95k - $98k) + salary packaging + super + 5-weeks annual leave
The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre seeking to excel across all spheres of clinical care, research and education. We have the largest cancer research enterprise in Australia and provide treatment to about 40,000 people with cancer each year.
We aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting top talent and providing the best possible cancer care for our patients.
About the team
The Medical Workforce Unit (MWU) is a dedicated team within the People and Culture Department. MWU is responsible for providing strategic and operational service, supporting the employment of medical staff and the medical workforce needs of Peter Mac. Specifically, it provides administrative management support to the Chief Medical Officer, Medical Directors, Department and Unit Heads in the recruitment, contracting, onboarding and rostering of medical staff at Peter Mac.
About the role
In the People and Culture Advisor - Medical Workforce Unit position you will play a vital role in supporting our medical staff, and be responsible for providing efficient and effective administrative services that support the MWU. Overall, under the guidance of the Medical Workforce Unit Manager, you will be responsible for providing comprehensive, end‑to‑end operational and advisory support across the full medical workforce lifecycle.
A regular day will see but is not limited to:
- Coordinating and processing end to end recruitment, onboarding and employment administration for all medical staff, including Senior Medical Staff, Fellows, Registrars, HMOs, observers and visiting overseas clinicians.
- Coordinating and processing credentialing, scope of practice and honorary appointment documentation in line with organisational and regulatory requirements.
- Preparing, issuing, varying and terminating medical employment contracts and honorary appointments.
- Coordinating and processing visas and immigration requirements for medical staff in liaison with relevant authorities.
- Coordinating and processing AHPRA registration and compliance documentation for medical staff.
- Publishing, maintaining and monitoring medical staff rosters managed by MWU, including recall and timesheet processing where applicable.
This is your chance to be a part of a world leading cancer research, education and treatment centre in a state-of-the-art, purpose-built facility. You will be a member of a dynamic team that values excellence, teamwork and ongoing learning!
About you
You will be someone with strong written and verbal communication skills with the ability to engage effectively with senior clinical stakeholders.
You’ll bring with you:
- Demonstrated experience working in a medical workforce unit or similar environment within a health service.
- Strong knowledge of medical workforce administration processes, compliance and regulatory requirements.
- Sound understanding of HR practices, enterprise agreements, recruitment and employment lifecycle processes.
- High level of customer service capability and professional judgement.
- Demonstrated ability to manage competing priorities with strong organisational and time management skills.
- Competence in Microsoft Office and HR / workforce systems, preferably in a healthcare setting.
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
- Up to $11,660 in salary packaging to increase your take home pay
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Public transport options at our doorstep and end of trip facilities for cyclists
- Onsite eateries and coffee shops and relaxing rooftop garden spaces
- Pathways for professional development and new career opportunities
- Five weeks annual leave, 17.5% leave loading, purchased leave options and monthly ADO’s
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Join us!
If you feel this role is right for you we warmly invite you to apply, and encourage your early application. Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment and an up to date CV. All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC). Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
For a confidential discussion about this role, please contact:
Hiring Manager: Gulsum Emin / Marco De Marte
Email: Gulsum.Emin@petermac.org / Marco.DeMarte@petermac.org
Applications close 11:59pm: Wednesday 23 Septemeber 2026
Please note we will be assessing applications as they are received do not wait to submit your application.
Position Summary
The Medical Workforce Unit (MWU) is a dedicated team within the People and Culture Department. MWU is responsible for providing strategic and operational service, supporting the employment of medical staff and the medical workforce needs of Peter Mac.
Specifically, it provides administrative management support to the Chief Medical Officer, Medical Directors, Department and Unit Heads in the recruitment, contracting, onboarding and rostering of medical staff at Peter Mac.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS4
Immunisation Risk Category
Immunisation Category C
Key Relationships
Internal
- Chief Medical Officer
- All medical staff employed at Peter Mac (including honorary appointments)
- People and Culture
- Medical Directors and Medical Unit Heads / Team Leaders and Chair Senior Medical Staff
- Operations Directors
- Department Administration Leads
- Payroll
- Finance
External
- Parkville Precinct Partners Medical Workforce Units
- Parent Hospitals
- Australian Health Practitioner Regulation Agency (AHPRA)
- Department of Immigration
Skills
ESSENTIAL REQUIREMENTS
- Strong written and verbal communication skills
- Sound knowledge of HR practices, legislation, enterprise agreements, awards
- Understanding / knowledge of Recruitment Best Practice principals and procedures
- Strong customer service skills, able to communicate effectively and respectfully with all stakeholders
- Demonstrated skills in the use of IT systems, preferably in a health care setting
- Competent in use of the Microsoft Office Suite
- Excellent organisational and time management skills
DESIRABLE REQUIREMENTS
- Qualifications in HR or related field (or progression towards)
- Demonstrated experience in medical workforce unit with a minimum of twelve months experience working in a similar level position in a health service
- Knowledge and or experience in medical workforce management
- Payroll system knowledge / experience
- Knowledge and or experience publishing and managing medical staff rosters
- Knowledge and or experience processing timesheets and recall claims
- Knowledge and or experience credentialing medical staff
- Knowledge and or experience processing visas for medical staff
- Knowledge and or experience supporting medical staff in the application for registration with AHPRA
- Knowledge and or experience in SuccessFactors or similar online recruitment software
Key Accountabilities
Medical Workforce
Under the direction of the Manager Medical Workforce Unit key responsibilities include:
- Coordination and processing of recruitment and on boarding of all medical staff (Medical Specialists, Fellows, Registrars, HMOs, observers, and visiting overseas staff)
- Coordinate and process the visas for recruited medical staff
- Coordinate and process the AHPRA documentation for recruited medical staff
- Publish and maintain the medical staff rosters managed by MWU
- Coordinate and process end to end requirements of profiles in People Hub (Success Factors) for medical staff profiles
- Maintain accurate profiles in conjunction with clinical departments for medical staff including contracted hours and leave cover
- Create and maintain medical workforce manuals and documentation for the consistent management of the medical workforce
Provide technical content leadership and expertise
- Manage specialist technical portfolio and provide technical leadership and recommendations to management in the designated area of expertise
- Develop and present training programs for Medical Workforce as required.
Provide exceptional customer service
- Contribute to maintaining the team’s high level of customer service to staff within a designated team or portfolio
- Proactively respond to staff feedback (positive and negative) in relation to the team and individual’s performance.
Contribute to monitoring, reporting and improving team performance
Under the direction of the Manager
- Manage reporting requirements as required and provide to the manager and other key stakeholders as required
- Trouble-shoot any technical issues experienced in a timely manner to ensure quality is maintained
- Proactively identify opportunities for process improvement and collaborate with the team to implement appropriate solutions
- Analyse situations and information, clearly and accurately communicate information and make recommendations to peers and management.
Support the work of the team and department
- Proactively participate in meetings and activities within People and Culture
- Work cooperatively as part of the team and assist other areas and staff as necessary
- Ensure invoices from external providers are collated and processed by the team
- Other tasks as directed by your manager or appropriately delegated authority.
Stakeholder management
- Attend and contribute to organisational committees and working groups
- Build and maintain relationships with key internal staff and external providers
- Work cooperatively with other departments to obtain assistance and / or influence others in the achievement of set objectives.
______________________________________________________________________________________________________
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.