Pathology Administration Officer

Date: 12 Feb 2025

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: Pathology Business Improvement

Division: Business Ventures

Department: Pathology Operations

Enterprise Agreement: Health and Allied Services, Managers and Administr

Pathology Business Improvement

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

YOUR ROLE IN OUR FUTURE

Fixed Term, Full Time Role

This full time, fixed term parental leave cover role will see the successful applicant join a friendly and enthusatic team within the Pathology department at Peter Mac.

Our ideal applicant will have experience in administration within a medical or pathology setting, be a confident user of a variety of IT systems, have well developed interpersonal skills and be able to work efficiently and collaboratively in a dynamic environment.

The Pathology Administration department at Peter Mac provides a wide range of support to Medical and Scientific staff through the provision of services such as:

Entry of patient details and requests into the laboratory information system
Word processing
Retrieval of diagnostic material
Audio typing
Record keeping and filing
Mail management
Telophony
Calendar management
Meeting support, incl minute taking

Salary range between $66,768.00 to $73,811.92 depending on experience
Victorian Department of Health has a program of reforms across the public pathology system in Victoria.
As part of these reforms, the pathology services from the Royal Melbourne Hospital, Peter MacCallum Cancer Centre, the Royal Women’s Hospital and the Royal Children’s Hospital are being considered for transition to a new style of service within Local Area Networks. The new model for delivering public pathology services will present an exciting opportunity to improve the scope, scale and reach of pathology services and testing capability to all Victorians. As this role is with Parkville, the successful candidate for this role will be initially employed by Parkville. However, this position and the successful candidate’s employment (including terms and conditions of employment) may be subject to a transition as part of this reform agenda. Please contact the recruiter if you have any questions on the pathology reforms.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary.

Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Rebekah Beacham
Contact Number: 03 8559 8467
Email: rebekah.beacham@petermac.org

Applications Close: 11:59PM Wednesday 26 February 2025

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Position Summary

Provision of high quality administrative services within the Department of Pathology including:

Provide admin support to departmental diagnostic services.
Provide word processing, audio-typing, filing, diary management and other record keeping services.
Provide support for Departmental meetings including helping to set up virtual Teams and Zoom meetings and recording/typing minutes.
Calendar management for Director of Pathology
Assistance with departmental mail distribution and timesheet management.
Fast and accurate data entry of patient information into pathology laboratory system.
Answer telephones and queries at the Admin window.
Filing and retrieving of slides
Stationery ordering for department
General administrative tasks as required

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025

Classification or Salary Range

HS2

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal	Daily – Pathology Administration/Billing/Specimen Reception Manager and other administrative staff. Medical, scientific and nursing staff.
External	As required – administrative, scientific and medical staff from external laboratories. Patients

Education

Skills

Essential Requirements	Demonstrable experience in MS Office products, Internet, Teams and Outlook. Demonstrable experience with hosting Zoom meetings. Demonstrable experience in minute-taking. Demonstrable abilities to work effectively within a multidisciplinary clerical team. Professional approach to patient pathology service confidentiality. Appropriate skills in communication.
Desirable Requirements	Experience with calendar management and booking meetings. Good grasp of medical terminology

Certifications, Licenses & Registrations

Key Accountabilities

Key Accountabilities	Demonstrated by / Key Performance Indicators
1. Provide meeting support for departmental meetings	Scheduling and management of various departmental meetings including the setup/creating of virtual meetings, booking of rooms, managing agenda, minute taking, in-meeting support and distribution of minutes.
2. Provide timely and responsive administrative support for department including Diary management andamp minute- taking for department meetings. Screening incoming telephone calls and answers telephone enquiries. Works as part of a team. Roster and leave management.	Management of Pathology Directorandrsquos calendar, scheduling meetings, responding to queries etc Accurate transcription and dissemination of meeting proceedings. Ensures phones are covered at all times and refers calls appropriately. All tasks completed within appropriate and specified time frames. Helps other staff when required and is teamandndashoriented. Applies hospital and divisional procedures and policies in all dealings. Manages presentation and fridge cleaning rosters, and leave schedules
3. Database entry of patient requests/information into pathology laboratory system.	Prompt and accurate data entry. Uses relevant pathology-related programs, packages and functions to keep track of and complete tasks effectively and efficiently.
4. Distribution/collection/collation of timesheets for specific departmental groups	Timely distribution of timesheets and collection of same for collation, authorization and submission.
5. Maintenance of filing systems, general departmental filing and specimen slide filing.	Accurate filing of records/slides to facilitate fast retrieval.

Key Accountabilities (Contd..)

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.