Marketing & Events Coordinator - Foundation
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
The Peter MacCallum Cancer Foundation is the fundraising arm of Peter Mac. While our internationally recognised cancer researchers have great success securing competitive project grants, these grants rarely fund new innovative projects or the state-of-the-art technologies and resources needed to undertake these research projects. Funds raised by the Foundation give some of the brightest minds in cancer research the specialised technologies they need to make important new discoveries.
YOUR ROLE IN OUR FUTURE
Marketing & Events Coordinator - Foundation
Ongoing, Full-Time Role
The Marketing and Events Coordinator will play a key role in the delivery of high-quality events to engage and inspire prospective and existing supporters. This role will be responsible for executing the end-to-end delivery of seamless events from conception to post event analysis.
You will share your marketing knowledge and experience with your colleagues in the fundraising programs to help promote upcoming events and build the Peter Mac brand. You will proactively look for opportunities to innovate the Foundation's event calendar to connect our community of supporters with the impact of their giving.
Remuneration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 from HS Grade 3 Year 1 (HS3) $74,448.40 per annum (full-time equivalent) to HS Grade 3 Year 5 (HS25) $82,305.60 per annum (full-time equivalent) dependent on candidate experience. To be discussed with Hiring Manager.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Kristi Charter
Contact Number: 03 8559 6774
Email: kristi-lyn.charter@petermac.org
Applications Close: 11:59pm Thursday 30th January 2025.
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Position Summary
The Marketing and Events Coordinator will execute the Foundation’s calendar of events to engage and inspire existing and prospective Peter Mac supporters. This role will work across all programs to coordinate end to end delivery of seamless events from conception to post event analysis. The Marketing and Events Coordinator will develop detailed project plans to ensure all event and associated marketing activities are aligned. In addition to coordinating event marketing this role will provide general marketing and communications support.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS Grade 3
Immunisation Risk Category
Immunisation Category C
Key Relationships
| Internal | • Chief Executive Officer • Head of Fundraising • Head of Philanthropy • All Foundation team members • Peter Mac staff |
| External | • Effective working relationships with all stakeholders including suppliers |
Skills
| Essential Requirements | Experience: • Qualifications in events, marketing, communications or similar • Minimum two years’ experience in a similar role • Demonstrated experience coordinating events at scale e.g. conferences, functions or similar. • Demonstrated knowledge of online marketing tools and social media platforms. • Demonstrated experience developing marketing collateral. Skills: • Excellent project management skills • Strong understanding of requirements for successful events • Work collaboratively with others • Displays initiative • Attention to detail • Proactive approach to problem solving • Good time management skills |
| Desirable Requirements |
• Experience in a nonprofit or fundraising organisation |
Key Accountabilities
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 1. Plan and execute a diverse range of events aligned with the Fundraising and Philanthropy teams’ objectives. | •Plan, organise and execute events to successfully engage prospective and existing supporters, delivering high quality experiences. •Collaborate with stakeholders and teams to deliver events aligned with business planning and targeted to specific supporter segments, including high net worth individuals, gifts in Wills supporters and Foundation donors and fundraisers. •Create and maintain detailed project plans. •Effectively work across simultaneous events within the Foundation’s event calendar ensuring agreed timelines are maintained. •Coordinate event logistics - be the to go-to person for event set up and troubleshooting on event day. •Maintain oversight of the budget to ensure events are delivered within budget. •Coordinate internal stakeholders and external partners to ensure seamless and successful event delivery. •Identify new opportunities to innovate the Foundation’s current schedule of events. •Conduct post event analysis and share recommendations to improve the execution of future events. •Maintain a database of venues, supplier contacts and event-related resources. •Collaborate with stakeholders to support sponsorship opportunities and fulfill sponsorship agreements. |
| 2. Develop marketing collateral and campaigns to promote events, drive attendance and support event execution. | •Coordinate all event collateral including but not limited to invitations, programs, flyers, signage. •Collaborate with stakeholders across the Foundation to develop marketing campaigns to drive attendance. •Help develop email communications, website landing pages and social assets to ensure consistency across all collateral. •Collaborate with stakeholders to facilitate event registrations via online platforms. •Work closely with stakeholders to optimise donation processes and online giving platforms to enhance the donor experience with an associated event. •Assist in the development of post event communications and surveys. |
Key Accountabilities (Contd..)
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 3. Assist with general marketing and communications activities to increase brand awareness and engage new and existing audiences. | •Work collaboratively to deliver a range of marketing and communications materials. •Collaborate with stakeholders to support content development. •Provide support for the management of social media accounts. •Assist in the management of content and collateral across the Foundation. |
| 4. Other Duties | •Provide administerial support to colleagues in the Communications team if/when required •Understands and complies with all relevant legislation and Peter MacCallum Cancer Centre and Peter MacCallum Cancer Foundation policies, procedures and legislative requirements. •Attends, participates and contributes to relevant professional development and training opportunities •Support the fundraising team during functions or events if/when required. •Undertake other duties, which are appropriate to the level of the position |
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Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.