Major Grants Coordinator
MELBOURNE, VIC, AU, 3000
YOUR ROLE IN OUR FUTURE
Major Grants Coordinator
- Part-time, Fixed Term (12 months) position available - 60.8 hours per fortnight.
- Up to $90,484.16 base salary per annum (dependent on experience and skill set) + salary packaging + super - (Full-time equivalent to be pro-rated for part-time).
- Parkville location with flexible, hybrid working.
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
About the team
The Research Grants team at Peter Mac is responsible for supporting Peter Mac researchers identify, submit and manage grants and fellowships. We offer an inclusive, collaborative working environment where diverse voices are celebrated and all perspectives are valued.
Why this role matters
Play a key role in supporting impactful research projects and strategic initiatives.
We are seeking a part-time Major Grants Coordinator, who will play a critical role suporting the Research Grants Manger and senior researchers and leaders throughout Peter Main the development of high-quality proposals and related communications aligned to key funding opportunities.
Remuneration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement. Up to 90,484.16 base salary per annum, full-time equivalent - to be prorated for Part Time, dependent on candidate experience. To be discussed with Hiring Manager.
What you'll be doing
- Development of high-quality proposals and related communications aligned to key funding opportunities.
- Supporting the development of multimillion-dollar bids associated with our pipeline of major collaborative programs, through excellent writing, editing and communication skills.
- Identify external funding opportunities; scope the research and clinical strengths of the University of Melbourne and our partners
- Assist with high level stakeholder engagement in the development of solution-focused teams and programs of work; and
- Manage the preparation of a coordinated series of briefings, proposals, applications and business cases.
About you
You are a highly organised and proactive professional who enjoys enabling others to succeed. You thrive in a fast-paced environment, quickly build trusted relationships and take pride in keeping projects, people and processes running smoothly. Comfortable managing competing priorities, you bring a calm, solutions-focused approach and a keen eye for detail.
You’ll have:
- Experience in preparing detailed, high-quality applications for grant schemes and/or proposals for non-grant funding sources, such as government tenders or commercial proposals.
- Strong editorial skills, attention to detail, and the ability to engage responsively and effectively with stakeholders to provide strategic advice and constructive, actionable editorial feedback.
- Ability to conceptualise and describe opportunities to stakeholders, elucidate external drivers and priorities, and articulate a compelling, aligned value proposition.
- Expert planning and organisation skills, including the ability to synthesise information from multiple sources, and work effectively within tight timeframes to deliver a high-quality result.
- Experience with grants administration, research translation, commercialisation, research impact assessment, or budgeting and financial management will be highly regarded.
Our Benefits
We offer a range of benefits which support our people both personally and professionally, including:
- Flexible, hybrid working arrangements
- Up to $11,660 in salary packaging to increase your take home pay
- Parkville location with public transport options at our doorstep and end of journey facilities for cyclists
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Onsite eateries and coffee shops and inviting rooftop garden
- Pathways for professional development and new career opportunities
- 17.5% leave loading and purchased leave options
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Ready to help us deliver world-class research?
If you’re passionate about research and want to make a tangible difference for researchers, patients, staff and our community, we’d love to hear from you.
We warmly invite you to apply and encourage your early application. All appointments are made subject to satisfactory police check and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and a range of other diseases.
Apply now!
Introduce yourself with a cover letter and resume and help us build the Research Grants support at Peter Mac.
For a confidential discussion about this role, please contact:
Research Grants Manager: Andrew Dalziel
Email: andrew.dalziel@petermac.org
Phone: 0417 393 067
Applications Close: 11:59PM Wednesday 25th November 2026
______________________________________________________________________________________________________
Position Summary
The Major Grants Coordinator role is responsible for securing and diversifying Peter Mac’s funding base to enable the organisation’s long-term sustainability and impact, taking a proactive, opportunity-driven approach to identifying and securing high-value funding from a wide range of sources. Relevant funding opportunities include major grants schemes such as the Medical Research Future Fund (MRFF), Cooperative Research Centres (CRC), Australian Research Council (ARC) Industrial Transformation Research Program (ITRP) and National Health and Medical Research Council (NHMRC) Centre of Excellence (CRE) and Synergy grant schemes, as well as large international schemes and other major bids and tenders.
This role will be responsible for the development of high-quality proposals and related communications aligned to key funding opportunities. The focus will be on supporting the development of multimillion-dollar bids associated with our pipeline of major collaborative programs, through excellent writing, editing and communication skills. This role will also work to identify external funding opportunities; scope the research and clinical strengths of the University of Melbourne and our partners; assist with high level stakeholder engagement in the development of solution-focused teams and programs of work; and manage the preparation of a coordinated series of briefings, proposals, applications and business cases
Enterprise Agreement
Managers and Administrative Workers
Classification or Salary Range
HS4
Immunisation Risk Category
Immunisation Category C
Key Relationships
| Internal |
|
| External |
|
Skills
| Essential |
|
| Desirable |
|
Key Accountabilities
| Key Accountabilities |
Demonstrated by/Key Performance Indicators |
| 1. Develop and co-ordinate major funding proposals including identification of emerging funding opportunities; identification of relevant capabilities within Peter Mac and partners, conceptualising and preparing the bid framework, strategic advice to research team, bid writing, sourcing and synthesis of contributed content in partnership with lead academic; final review and editing to professional submission standard, coordination of internal and external approvals, and internal liaison to support final submission. |
|
| 2. Support in identifying opportunities, development of the major projects funding pipeline, performing "go/no-go" evaluations and recommendations, and facilitating stakeholder workshops such as pre-event communications, minutes, action plans and follow-up communications. |
|
| 3. Manage internal funding schemes aligned to the Research Strategic Plan. |
|
Key Accountabilities (Contd..)
| Key Accountabilities |
Demonstrated by/Key Performance Indicators |
| 4. Work effectively to liaise with a large number of stakeholders, providing support, managing communications, tasks, and timelines |
|
| 5. Work with the Commercialisation team to conduct market and commercialisation analyses to develop written business cases and provide strategic recommendations |
|
|
6. Funding Scheme Support
|
|
|
7. Strategic Funding Relationships
|
|
| 8. Researcher Support and Mentoring |
|
______________________________________________________________________________________________________
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.