Data Entry and Support Clerk
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Fixed Term, Part-Time Role
The role of PCCTU data entry and support clerk provides assistance to staff within the team in the clinical trials unit (PCCTU) with data entry for their clinical trials and with arranging bookings as required for patient care. This is a non-clinical role within the PCCTU department. As a data entry and support clerk, you would be responsible for transcribing medical records into a clinical trial data base, working closely with clinical trial staff to achieve timely data entry and query resolution.
This is a fixed term, 12-month contract role for 0.8 EFT [64hrs per fortnight] reporting directly to the team leader.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
Remuneration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 – HS Grade 2 Year 1 (HS2) $66,768.00 per annum (full-time equivalent - $56,225.58 per annum for part-time) to HS Grade 2 Year 5 (HS21) $73,811.92 per annum (full-time equivalent - $62,157.41 per annum for part-time) dependent on candidate experience. To be discussed with Hiring Manager.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Nicole Marsh
Contact Number: 03 8559 8500
Email: Nicole.Marsh@petermac.org
Applications Close: 11:59pm Wednesday 23 July 2025.
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Position Summary
To assist staff within the team in clinical trials unit (PCCTU) with data entry for their clinical trials and with arranging bookings as required for patient care.
Enterprise Agreement
Health and Allied Services, Managers and Adminstrative Workers
Classification or Salary Range
HS2 - year 1 to 5
Immunisation Risk Category
Category C: Position within a non-clinical setting.
Key Relationships
Internal
•Team members
•Medical staff involved in co-ordinated clinical trials
•Data managers/ clerks in haematology/Medical oncology
•CNCs in haematology/Medical oncology
•Day therapy staff
•Inpatient ward staff at PMCC and RMH
•PMCC and RMH admin staff
•Internal departments at PMCC and RMH
External
•Clinical trial sponsors representatives
•Vendors
•Public and Private Hospitals
•External Pathology and Imaging services
Skills
Essential Requirements
•A tertiary degree in science, health care or a related field
•Prior experience in medical data entry and thorough understanding of medical terminology
•Competent computer skills
•Demonstrated attention to detail
•Demonstrated excellent interpersonal and communication skills.
•Demonstrated ability to exercise judgment and show initiative.
•Able to work both as a team member and independently with a high degree of flexibility, self-motivation and initiative.
Desirable Requirements
•Experience in clinical trials
•Experience in a Haematology, Medical Oncology or Bone marrow transplant registry position
Key Accountabilities
1. Accurate data entry for Clinical Trials
•Read and accurately transcribe laboratory results into a clinical trial database
•Read and accurately transcribe medical records into a clinical trial database
•Read and accurately transcribe medications into a clinical trial database
•Assist Clinical Trial staff to achieve accurate and timely data
•Assist in timely answering of data queries
•Alert trial staff when there are queries that need RN, SC or PI involvement to resolve.
2. Use existing databases to improve the efficiency of data entry in Clinical trials
•Develop working relationships with the wider haematology/medical oncology research teams
•Read and understand other departmental data collection processes used and be able to assist staff obtaining required information from them
•Provide the wider department with data collected from clinical trials required by other databases as required
3. Assist the staff in the planning and arrangement of patient supportive care aspects
•With the nurses and co-ordinators, develop internal team processes to identify and document the supportive care needs of clinical trial patients – this specifically excludes trial bookings
•Undertake training in booking appointments in Epic.
•Undertake the majority of the bookings for the supportive care of patients, using EPIC as required.
•Communicate effectively with day therapy and the CNCs concerning supportive care bookings
•At the conclusion of a patient’s trial involvement, ensure that a written handover of supportive care needs and bookings is provided to the SOC CNC as part of the general clinical handover
•Communicate effectively with day therapy and the CNCs concerning supportive care bookings
•At the conclusion of a patient’s trial involvement, ensure that a written handover of supportive care needs and bookings is provided to the SOC CNC as part of the general clinical handover
Key Accountabilities (Contd..)
4. Clinical Trial compliance
•Undertakes all necessary training to be competent in the role: includingc ICH GCP, and the PCCTU essential clinical trial modules
•Ensure all data entry matches the source documentation
•Communicate with team members and medical staff when further documentation is required, or needs amending.
•Work with Sponsor representatives during monitoring visits to ensure smooth source data verification
5.Professional development and team membership
•Participate and contribute to team meetings
•Behave professionally at all times
•Undertake necessary education to fulfil the role and to assist the Clinical trial team to undertake their trial portfolio.
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Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.