Data Entry and Support Clerk
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Data Entry and Support Clerk
Fixed Term, Full-Time Role (2 years)
We are looking for a Data Entry and Support Clerk to work in our busy trials unit to assist staff in the team with data entry for their clinical trials and with arranging bookings as required for patient care. Prior experience in medical data entry and thorough understanding of medical terminology along with excellent time management skills, communication, team work and enthusiasm is essential. The main focus of the role is data accuracy and integrity in addition to ensuring clinical trials compliance. This position is well suited to someone who is seeking a long-term career in the clinical trials industry and wants to develop good understanding of the fundamentals of data management as you will be provided an opportunity to extend your organisational skills and experience. The full selection criteria are listed in the position description.
The position is full-time and fixed term for 2 years with the potential for permanency post that time. Training and mentoring are provided.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Hannah Pahl
Contact Number: 03 8559 7851
Email: hannah.pahl@petermac.org
Applications Close: 11:59pm Thursday 22 May 2025.
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Position Summary
To assist staff within the team in clinical trials unit (PCCTU) with data entry for their clinical trials and with arranging bookings as required for patient care.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS Grade 2
Immunisation Risk Category
Category C: Position within a non-clinical setting.
Key Relationships
| Internal |
•Team members |
| External | •Clinical trial sponsors representatives •vendors •Public and Private Hospitals •External Pathology and Imaging services |
Skills
| Essential Requirements | •Prior experience in medical data entry and thorough understanding of medical terminology •Competent computer skills •Demonstrated attention to detail •Demonstrated excellent interpersonal and communication skills. •Demonstrated ability to exercise judgment and show initiative. •Able to work both as a team member and independently with a high degree of flexibility, self-motivation and initiative. |
| Desirable Requirements |
•Graduate qualifications in a science related field |
Key Accountabilities
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 1. Accurate data entry for Clinical Trials | •Read and accurately transcribe laboratory results into a clinical trial database •Read and accurately transcribe medical records into a clinical trial database •Read and accurately transcribe medications into a clinical trial database •Assist Clinical Trial staff to achieve accurate and timely data •Assist in timely answering of data queries •Alert trial staff when there are queries that need RN, SC or PI involvement to resolve. |
| 2. Use existing databases to improve the efficiency of data entry in Clinical trials | •Develop working relationships with the wider haematology/medical oncology research teams •Read and understand other departmental data collection processes used and be able to assist staff obtaining required information from them •Provide the wider department with data collected from clinical trials required by other databases as required |
| 3. Assist the staff in the planning and arrangement of patient supportive care aspects | •With the nurses and co-ordinators, develop internal team processes to identify and document the supportive care needs of clinical trial patients – this specifically excludes trial bookings •Undertake training in booking appointments in Epic. •Undertake the majority of the bookings for the supportive care of patients, using EPIC as required. •Communicate effectively with day therapy and the CNCs concerning supportive care bookings •At the conclusion of a patient’s trial involvement, ensure that a written handover of supportive care needs and bookings is provided to the SOC CNC as part of the general clinical handover |
Key Accountabilities (Contd..)
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 4. Clinical Trial compliance |
•Undertakes all necessary training to be competent in the role: includingc ICH GCP, and the PCCTU essential clinical trial modules |
| 5.Professional development and team membership | •Participate and contribute to team meetings •Behave professionally at all times •Undertake necessary education to fulfil the role and to assist the Clinical trial team to undertake their trial portfolio. |
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Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.