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Core Facility Manager - Histology & Microscopy

Date:  15-Nov-2022
Site:  VCCC (Parkville)


Company:  Peter MacCallum Cancer Centre
Unit:  Core Microscopy
Division:  Cancer Research
Department:  Laboratory Research
Enterprise Agreement:  Allied Health Professionals (Victorian Public Sect
Core Microscopy

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.


Peter Mac is one of a handful of integrated cancer research, education and treatment centres in the world. Each day our team strives to provide the very best in cancer care, even better treatments and potential cancer cures for all people affected by cancer. Globally, we are facing one of the most pivotal times in the pursuit of cancer cures, and Peter Mac stands at its forefront. Together, we aim to lead a new era of cancer prevention, care and discovery, supported by state-of-the-art facilities at our new home within the Victorian Comprehensive Cancer Centre building.


Outstanding candidates are encouraged to apply for the position of Core Facility Manager – Centre for Advanced Histology and Microscopy now open at Peter MacCallum Cancer Centre.


The Centre for Advanced Histology and Microscopy (CAHM) underpins a multitude of cancer research projects and houses four core platforms:

  • Histology
  • Optical Microscopy, which houses a suite of state-of-the-art high-end optical microscopes, including laser scanning confocal microscopes, spinning disk confocal, a multimodal super resolution microscope, a dual laser multiphoton microscope and spatial proteomics/transcriptomics equipment
  • Electron Microscopy, inclusive of both transmission and scanning electron microscopy
  • Image Analysis


For details of our current platforms see


Core Facility Manager – Centre for Advanced Histology and Microscopy
-    full-time, ongoing
-    ADO available
-    Academic Level C-D, dependent on expertise

We are seeking a highly experienced and self-motivated core facility manager to lead CAHM. The CAHM Manager will collaborate in research activities with other laboratories and cores, train staff and students, contribute to the development of new imaging methods and the implementation of new technologies within the core.


The Core Facility Manager is responsible for providing effective leadership and management of the facility, establishing an innovative core service for researchers and students.


Applicants to this role should provide a covering letter, resume and response to selection criteria outlining relative key skills and experience to assist us with our assessment.


For further information about this opportunity, please review the position profile below or contact us for a confidential discussion.

Hiring Manager: Paul McMillan
Contact Number: +61 3 8559 8757


Position Summary

Laboratory Research within Peter MacCallum Cancer Centre is seeking a highly experienced and self-motivated core facility manager to lead our Centre for Advanced Histology and Microscopy (CAHM). The CAHM Manager will collaborate in research activities with other laboratories and cores, train staff and students, contribute to the development of new imaging methods and the implementation of new technologies within the core.

The Core Facility Manager is responsible for providing effective leadership and management of the facility, establishing an innovative core service for researchers and students. 

Enterprise Agreement

Classification or Salary Range

Academic Level C-D, dependent on skills and experience

Immunisation Risk Category

Immunisation Category C

Key Relationships

  • Research Staff and Students
  • Other core facility managers and staff
  • Office of Cancer Research
  • Peter Mac Procurement team
  • Peter Mac Finance team
  • Precinct partners and external customers
  • Instrument suppliers and engineers




Essential Requirements
  • Appropriate postgraduate degree in relevant discipline or equivalent
  • Extensive expertise and training in optical microscopy 
  • Extensive experience in image analysis software packages such as FIJI, Volocity, Arivis, HALO, and Imaris
  • Experience in  the development and application of image analysis methods
  • Proven skills and track record in managing an efficient core laboratory
  • Excellent communication and interpersonal skills including the ability to liaise with and effectively manage staff and students, write concisely and present new and complex information effectively both in writing and verbally
  • Demonstrated ability in the development, delivery and evaluation of new and novel techniques and technologies in the area of microscopy
  • Demonstrated commitment to the delivery of excellent customer service and continuous improvement to the standard of service
  • A track record of effectively leading and motivating staff to deliver high quality, professional and timely services and creating a positive culture which values and develops team members
  • Proven ability to interact collegially and collaboratively with investigators
  • Strong organisational and effective time management skills
  • Demonstrated skills and experience in managing budgets and financial billing
Desirable Requirements 
  • Demonstrated ability to manage and facilitate applications in histology 
  • Expertise in electron microscopy (TEM/SEM)
  • Training or background in physics relevant to microscopy 
  • Postgraduate management qualifications
  • Experience in data management strategies and working effectively with large computational datasets 
  • Programming skills and experience with macro writing
  • High quality research publications in peer-reviewed journals in a relevant research field

Certifications, Licenses & Registrations

Key Accountabilities

1. Operational management
  • Review infrastructure needs and prepare business cases and funding applications to obtain grants for equipment
  • Prepare annual budgets and allocate resources appropriately
  • Manage expenditure to the agreed budget
  • In consultation with stakeholders maintain, review and innovate services provided by the facility
  • Ensure the efficient operation of all facility instruments 
  • Ensure instruments are maintained and serviced with minimal down time
  • Ensure billing is prepared and reviewed in a timely manner
  • Ensure staff have the appropriate skills and are supported in their roles
  • Ensure regular calibration, cleaning and maintenance of the imaging equipment is conducted as well as coordinating servicing
  • Maintain appropriate records including proper use of the booking and billing systems
  • Review and revise cost recovery models with the leadership group

2. Training and education

  • Design and run high-level training modules/sessions and workshops for research staff and students in the use and operation of the imaging equipment, and in the potential application of microscopy techniques in their research projects
  • Ensure that core staff are appropriately skilled and that competency is maintained such that there is a continuity of services provided
  • Manage and monitor initial and ongoing core staff and user training
  • Contribute to the design and execution of specific projects requiring complex microscopy techniques and introducing new imaging methods
  • Rapidly learn software programs associated with microscopy data and database management
  • Regularly present to laboratory groups regarding facility capabilities and strategic opportunities
  • Ensure core staff partake in educational activities including and not limited to institute seminars, internal and external training courses and meetings

3. Leadership and management

  • Provide strong and effective leadership of the Core facility team by fostering a culture of responsibility and accountability, professional development, leadership and continuous improvement
  • Work in a constructive, transparent and integrated manner with the CAHM user group
  • Pro-actively identify initiatives and opportunities for change within the core which will help enhance the Peter Mac’s ability to meet its strategic goals
  • Develop and implement key objectives and goals for the facility
  • Regularly monitor and assess performance of direct reports formally and informally providing constructive feedback and assessment of development needs
  • Conduct annual formal employee appraisals of all direct reports
  • Ensure processes and standards are implemented consistently
  • Assist with the design of research plans for microscopy users 
  • Provide expert guidance and advice to colleagues to resolve complex problems


Key Accountabilities (Contd..)

4. Quality Assurance and improvement
  • Implement strategies to maintain research integrity in line with the  Australian Code for the Responsible Conduct of Research
  • Promptly and thoroughly report and investigate all incidents and procedural breakdowns 
  • Validate new equipment and consumables according to departmental and regulatory policies and standards
  • Keep abreast of relevant technological developments, in part by attending microscopy related seminars and conferences and work to implement and/or adapt new approaches within the core
5. Communication 
  • Use appropriate communication techniques to accurately determine needs and exchange ideas. 
  • Demonstrate a clear, concise and open communication manner
  • Prepare reports for senior management as required
  • Establish a regular program of Core Facility team meetings to provide general updates and seek input to the running of the facility
  • Contribute toward laboratory research initiatives as required
  • Ensure webpages, noticeboards, newsletters and any other medium used for communication are kept up-to-date
6. Relationship management
  • Provide a high standard of service and support to laboratory research staff and students
  • Develop strong working relationships and partnerships with other core managers, senior management, staff and students
  • Proactively manage relationships with key internal and external stakeholders including with the facilities in the Parkville Precinct
  • Build trust through managing and delivering on expectations
  • Actively seek feedback to better understand the needs of all stakeholders
  • Implement and attend user group and program meetings
7 .Workplace safety
  • Adhere to procedures in compliance with the Institutional Biosafety Committee (IBC) and the Office of the Gene Technology Regulator (OGTR)
  • Comply with infection control policies and procedures 100% of the time 
  • Complete incident reports 100% of the time and responds appropriately to OHS incidents
  • Attend Health & Safety training on emergency procedures annually and is capable of identifying emergency equipment in place




For further information about this opportunity, please review the position profile or contact us for a confidential discussion.



Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.





  • Peter Mac offer a range of benefits which support our people both personally and professionally.
  • Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
  • We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.