Company Secretary - Foundation

Req ID: 7234

Date: 21 May 2026

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: Chief Executive Foundation

Division: Foundation

Department: Chief Executive Foundation

Enterprise Agreement: Health and Allied Services, Managers and Administr

Chief Executive Foundation

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

YOUR ROLE IN OUR FUTURE
Company Secretary - Peter MacCallum Cancer Foundation Ltd
Ongoing, Part-time Role - 40 Hours per Fortnight | Parkville, VIC

The Peter MacCallum Cancer Foundation (Foundation) is seeking an experienced Company Secretary to support strong governance, compliance, and effective Board operations. Reporting to the Board Chair and working closely with the CEO and executive team, this role is central to maintaining best practice governance and regulatory compliance for the Foundation. The Foundation raises vital funds to support cancer research and research-led care at the Peter MacCallum Cancer Centre.

Key responsibilities include:
• Coordinating Board and Committee meetings, agendas, papers, and minutes
• Supporting Board effectiveness and governance best practice
• Managing statutory and regulatory compliance (ACNC, ASIC)
• Maintaining corporate records, registers, and governance documentation
• Act as a key liaison between the Board, CEO, members of Executive on governance matters

About you:
• Experience as a Company Secretary or senior governance professional
• Strong knowledge of corporate governance and compliance requirement, preferably within the not-for-profit and fundraising sector
• Excellent organisational and communication skills
• High integrity, discretion, and attention to detail
• Commitment to the Foundation’s mission and values

Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
· Up to $11,660 in salary packaging to increase your take-home pay
· Discounted health insurance and eye care
· A comprehensive health and wellbeing program
· Public transport options at our doorstep and end of trip facilities for cyclists
· Onsite eateries and coffee shops and inviting rooftop garden spaces
· Pathways for professional development and new career opportunities
· Five weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave options
· Flexible, hybrid working arrangements

Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Join us!
If you feel this role is right for you, we warmly invite you to apply and encourage your early application. All appointments are made subject to a satisfactory police check, and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, influenza, and a range of other diseases.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Craig Connelly
Email: craig.connelly@petermac.org

Applications Close: 11:59PM, Sunday 07 June 2026

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Position Summary

The Company Secretary plays a critical role in supporting the Peter MacCallum Cancer Foundation Ltd’s (Foundation) governance and compliance processes, facilitates effective Board operations, and upholds best-practice governance standards in line with the Australian Charities and Not-for-profits Commission (ACNC) Governance Standards and relevant legislation. In addition, the Foundation is establishing a New Fund, and the Company Secretary will support the establishment of the governance of this new fund and providing ongoing Company Secretarial support once established.

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement

Classification or Salary Range

HS4

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal	Board Director & Committee Members Chief Executive Officer Head of Finance & Operations Legal Counsel Other members of Foundation Executive
External	Effective working relationships with all stakeholders

Skills

Essential Requirements

Integrity and discretion in handling confidential information.
Ability to work independently and manage competing priorities.
Ability to translate governance frameworks into practical policies and action plans.
Strong interpersonal skills to engage effectively with Board Directors and Committee members and senior executives.
Commitment to the mission and values of the Foundation.

Key Accountabilities

Key Accountabilities	Demonstrated By / Key Performance Indicators
Board and Governance Support	Coordinate Board and Committee meetings, including scheduling and timely distribution of papers. Agenda preparation, including drafting and coordinating the drafting of meeting papers with relevant stakeholders Prepare accurate minutes and maintain records of resolutions in accordance with the Corporations Act. Co-ordinate follow-up on actions arising from Board and Committee meetings. Maintain and ensure adherence to the Foundation’s governance calendar and monitor progress against annual work plans. Support the review and update of governance documents (Constitution, Trust Deed, Memorandum of Understanding, Committee Terms of Reference). Advise the Board and Committee on governance best practices and other governance matters. Facilitate the induction and professional development of Directors and Committee members. Assume responsibilities of the Chair in the absence of the Board Chair, Chair-elect and Deputy Chair.
Legislative Compliance	Oversee the legislative compliance program, monitoring, reviewing and reporting on compliance with legal and regulatory requirements. Keep the Board informed of statutory obligations. Safeguard the integrity of the organisation by promoting the legislative compliance framework. Ensure all requirements of ASIC, ACNC, the ATO and any other regulatory body are met. Prepare and lodge information with ASIC and ACNC, including Annual Information Statement, in a timely manner. Manage and maintain state-based fundraising registrations. Ensure adherence to specific company secretarial requirements as set out in the Corporations Act. Develop and strengthen governance systems, policies, and internal controls to ensure operational integrity and compliance with best practice standards.

Key Accountabilities (Contd..)

Key Accountabilities	Demonstrated By / Key Performance Indicators
Corporate Administration	Maintain accurate corporate records, including minutes, resolutions, and legal documents. Ensure that necessary registers are established and updated including Register of Members, Register of Directors and Secretaries, Register of Directors’ Interest. Maintain a register of corporate policies as approved by the Board. Oversee the identification, disclosure and management of directors’ and officers’ conflicts of interest, ensuring compliance with statutory requirements and governance best practice Maintain appropriate insurance cover and report to the Audit & Risk Committee on an annual basis. Facilitate timely and accurate risk reporting to the Board and Committees, including escalation of material or emerging risks Manage and implement Board Director and Committee member onboarding and offboarding processes, and support the Chair with Board succession planning. Coordinate annual director evaluations and oversee governance reviews. Organise annual general meetings, as required.
Stakeholder Liaison	Act as a key liaison between the Board, CEO, members of Executive on governance matters. Coordinate communication with members regarding annual general meetings, as required, and other governance-related matters.
Other Duties	Valued contribution to development and implementation of Foundation strategy Understand and comply with Peter MacCallum Cancer Centre and Peter MacCallum Cancer Foundation policies, procedures and legislative requirements Regular attendance and participation at project, staff and other meetings Attend, participate and contribute to relevant professional development and training opportunities Undertake other duties, which are appropriate to the level of the position

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.