Clinical Trials Assistant

Req ID: 7171

Date: 13 Apr 2026

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: CTU Admin

Division: Chief Operating Officer

Department: Parkville Cancer Clinical Trials

Enterprise Agreement: Health and Allied Services, Managers and Administr

CTU Admin

YOUR ROLE IN OUR FUTURE

Clinical Trials Administration Officer

Fixed-term, Salaried Full-time position: 80 hours per fortnight
Up to $58,442.80 (HS1) - $64,610.00 (HS17) per annum (pro-rata for part time)- dependent on candidate experience. To be discussed with Hiring Manager.
Parkville location, with multiple transport options at our doorstep.

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

THE ROLE:

The Parkville Cancer Clinical Trial Unit coordinates clinical trials across the three hospitals of the Parkville precinct: The Royal Women's Hospital, The Royal Melbourne Hospital and the Peter MacCallum Cancer Centre. We are the largest cancer clinical trials unit in the country and we have an exciting portfolio of First Time in Human to Phase 3 trials covering all areas of haematology and oncology.

We are looking for a new Clinical trial administrative officer to work in our busy trials unit. The Clinical Trials Administrative Officer Level 1 is responsible for providing administrative and clerical support to ensure effective and efficient team operations. In conjunction with team members the Clinical Trials Assistant will be responsible for maintaining appropriate regulatory documents and ensuring regulatory compliance in the conduct of clinical trials. This role will act as a main conjugate between clinical trial sponsors assisting with onsite monitoring processes and deliverables.

Previous experience as a CTAO or in the clinical trials industry is highly desirable, but the essential skills are time management, communication, team work and enthusiasm. The main focus of the role is the regulatory and administrative work required by trials and which is both demanding and vital.   The CTAO position will be an opportunity to extend your organisational skills and experience in this essential role. This position is well suited to someone who is seeking a long-term career in the clinical trials industry and wants to develop good understanding of the Australian regulatory environment.  The full selection criteria are listed in the position description.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Lucy willis and Iris Huang

Contact Number: 03855 97969

Email: lucy.willis@petermac.org; Iris.Huang@petermac.org

Applications Close: 11.59pm Monday 27 April 2026

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Position Summary

The Clinical Trials Administrative Officer Level 1 is responsible for providing administrative and clerical support to ensure effective and efficient team operations. In conjunction with team members the Clinical Trials Assistant will be responsible for maintaining appropriate regulatory documents and ensuring regulatory compliance in the conduct of clinical trials. This role will act as a main conjugate between clinical trial sponsors assisting with onsite monitoring processes and deliverables.

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025

Classification or Salary Range

HS1

Immunisation Risk Category

Immunisation Category A:Position involving direct patient contact, potential for exposure to blood, body fluid, human tissue specimens during course of a normal working day

Key Relationships

Internal	Department Head Business Operations Lead Team Leaders Parkville Clinical Trials Unit Staff Investigators Ethics Submission Coordinator Clinical staff Health Information Services
External	Patients Clinical trial sponsor representatives Public and Private Hospitals Clinical Specialists and General Practitioners Pathology services Cancer Trials Australia Other Health Professionals

Education

Bachelor of Science

Skills

Essential Requirements

A tertiary degree in science, health care or a related field
Excellent interpersonal and communication skills.
Flexibility to work collaboratively within a team and independently with self-oversight. Initiative and self-motivation is essential to daily tasks.
Demonstrated excellent organizational, problem solving skills and ability to multi-task and prioritize work.
Ability to complete tasks efficiently and deliver outcomes as required, with accuracy and attention to detail.

Desirable Requirements

Previous health care experience, paid or voluntary
Basic understanding of the Oncology/Haematology diseases and/or patient pathway.
Previous Data Entry experience.

Certifications, Licenses & Registrations

Key Accountabilities

Key Accountabilities	Demonstrated by / Key Performance Indicators
1. Effective administrative support is provided to the clinical trials team members	Administratively assists unit staff with the day to day runningandrsquos of multiple clinical trials, as needed. Ability to interpret the needs and priorities within the team to provide effective administrative support All allocated trial related tasks are met in the designated timelines, in an organised manner and in accordance with ICH GCP. Maintenance of regulatory files in accordance with ICH GCP and Unitandrsquos SOPandrsquos. Electronic and hard copy filing is conducted in a timely manner and in accordance to regulatory requirements. Effectively coordinates onsite monitoring visits as required Actively co-ordinate financial processes in compliance with institutional polices and regulatory guidelines. Develops and implements tools to oversee and facilitate patient reimbursement
2. Database/s, clinical trial management system support is provided to team	Provides support and acts as resource to Unit staff in the use of the VELOS clinical trial management system. Provides support to Unit staff in the entry of data into relevant unit database/s. All requests for data entry are responded to and completed within allocated timelines. All data entered is accurate and verifiable against source data. Undertakes appropriate training where required allowing access to appropriate databases.
3. Teamwork	Develops and participates in appropriate quality activities Participates in Unit and Team Meetings Directly maintains a productive working relationship with staff within PCCTU and indirectly with Investigators, Clinical Research Organisations, and Clinical Research Associates as well as trial sponsors. Well developed verbal and written communication skills. Ability to communicate to a wide range of individuals of various degree of seniority with confidence. Maintains confidentiality and displays discretion in dealing with fellow staff and patients.
4. High level organizational skills	Demonstrates the ability to appropriately priorities competing tasks and workload. Is able to work well under pressure and meet critical deadlines whilst maintaining consistent high standards. Demonstrates excellent organizational and forward planning skills. Demonstrates the ability to develop and maintain appropriate workload planning and tracking tools. Maintains high standards in quality clinical trial data entered

"

Key Accountabilities (Contd..)

5. Professional and personal development

Takes an active role in unit discussions and will bring forward ideas and opinions.
Where appropriate assists in the set up and orientation of new staff
Attends relevant educational/professional forums.
Participates in regular meeting within the unit e.g. team and unit meetings.
Effective and timely communication with key stakeholders
Acts in accordance with hospital policies
Professional development is maintained and promoted
Assists in the development of appropriate quality activities as per Unit Brief.
Develop and implement tools and strategies to work with greater efficiency at a team and unit level.

______________________________________________________________________________________________________

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.