Clinical Trial Assistant - BaCT
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Clinical Trial Assistant
- 12-months fixed term, full time
- 80-hours per fortnight with monthly ADOs
- $66,768.00 to $73,811.92 p.a.
About the team
The Centre for Biostatistics and Clinical trials (BaCT) has been part of Peter MacCallum Cancer Centre for over 40 years and provides Investigator Initiated Trials with Statistical, Data Management and Project Management support to ensure quality trial delivery.
About the role
We are seeking a detail-oriented and highly organised Clinical Trial Assistant (CTA) to provide essential support to our clinical operations team. This role offers an excellent opportunity to work across multiple trials to support delivery of alternative treatment options and better the lives of those impacted with cancer. You’ll work closely with Project Managers, and other internal and external stakeholders to ensure smooth and compliant trial operations.
Key Responsibilities:
- Provide administrative and logistical support to clinical project teams across multiple studies
- Assist in the preparation, distribution, and tracking of clinical trial documents,
- Maintain Trial Master File (TMF) in compliance with ICH-GCP and SOPs, ensuring it is audit-ready at all times
- Track site initiation, monitoring, and close-out visits
- Coordinate internal and external meetings, including agenda creation, scheduling, and minutes
- Support regulatory and ethics submissions and track approval timelines
- Contribute to audit readiness and quality control checks of trial documentation
- Monitor and maintain study tracking tools, databases, and documentation logs
- Ensure accurate and timely filing of documentation and data in line with sponsor and regulatory requirements
About you
The ideal candidate will meet the following essential requirements:
- Tertiary qualification in health science, life sciences, or a related discipline
- Strong administrative skills and experience in a clinical, healthcare, or research setting
- Understanding of medical terminology and clinical trial processes
- Excellent organisational skills and high attention to detail
- Strong communication skills, both written and verbal
- Proven ability to work independently and manage multiple priorities
- Ability to function as an effective member of a multidisciplinary team
- Current Good Clinical Practice (GCP) certificate
- Proficiency in Microsoft Office Suite
Our Benefits
We offer a range of benefits which support our people both personally and professionally, including:
- Up to $11,660 in salary packaging to increase your take home pay
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Public transport options at our doorstep and end of trip facilities for cyclists
- Pathways for professional development and new career opportunities
- Five weeks annual leave, 17.5% leave loading, purchased leave options & monthly ADOs
- Flexible, hybrid working practices
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Maria Farrell
Email: Maria.Farell@petermac.org
Applications Close: 23 October 2025
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Position Summary
The Clinical Trials Assistant (CTA) is responsible for providing clinical trials assistance to the Clinical Trial Project Managers on the various tasks associated with running clinical trials.
Primarily responsible for the administrative tasks in the start-up, execution and closeout of the trial.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers
Classification or Salary Range
Grade 2: HS2 - HS21
Immunisation Risk Category
Category C: Position within a non-clinical setting.
Key Relationships
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| External |
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Education
Skills
| Essential Requirements |
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| Desireable Requirements |
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Certifications, Licenses & Registrations
Key Accountabilities
| Key Accountabilities | Demonstrated By / Key Performance Indicators |
| 1. General |
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| 2. Clinical Trial Administration |
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| 3. Leadership and Engagement |
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Key Accountabilities (Contd..)
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Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.