Clinical Research Coordinator - FERTILE Study

Date: 4 Jan 2026

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: Medical Oncology

Division: Chief Operating Officer

Department: Medical Oncology

Enterprise Agreement: Allied Health Professionals (Victorian Public Sect

Medical Oncology

Clinical Research Coordinator – FERTILE Study

Part Time 32 hours per fortnight, fixed term until 31 January 2028
Parkville location
Salary: $92,092 to $103,680 per annum (pro-rata) + salary packaging + super + 5 weeks annual leave

The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across clinical care, research and education. We are home to Australia’s largest cancer research enterprise and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients.

About the team

You will join Peter Mac’s Clinical Research team, working on the FERTILE study – an Australian multi-site investigator-led pilot study assessing the impact of chemoimmunotherapy on ovarian function in young women with triple negative breast cancer. This role supports participant recruitment and follow-up at Peter Mac and coordinates multi-site study activities.

About the role

We are seeking a Clinical Research Coordinator to join the Medical Oncology Research Team. This role is a fixed-term, part-time role for 2 years at 0.4 FTE, working on the FERTILE study. The FERTILE study is a Peter Mac led study assessing the ovarian function in 75 women with triple negative breast cancer receiving chemoimmunotherapy across multiple Australian sites. This study is led by Dr Wanda Cui. This novel and innovative research will provide the first prospective human data regarding the impact of immunotherapy on ovarian function and fertility.

This position is integral to the set-up and running of a multi-site research project including project, database and site set-up and implementation, coordination of sample shipping and storage, and trial management.

A regular day will see you:

Enrolling and consenting participants and conducting follow-up visits
Coordinating multi-site study activities, including database management and pathology collections
Collecting and entering clinical data accurately and on time
Liaising with investigators, pathology labs, and external sites to ensure smooth study conduct

About you

You are highly organised, detail-oriented, and able to work independently and collaboratively. You have excellent communication skills and a strong commitment to ethical research practices.

You’ll bring with you:

Experience in clinical research or clinical practice
Knowledge of GCP principles and ethical research conduct
Excellent organisational and problem-solving skills
Strong written and oral communication skills
Ability to work effectively with diverse stakeholders
Data entry and database management skills (REDCap/EPIC experience desirable)

Our benefits

Up to $11,660 in salary packaging to increase your take-home pay
Discounted health insurance and eye care
Comprehensive health and wellbeing program
Public transport options at our doorstep and end-of-journey facilities for cyclists
Onsite eateries and rooftop garden spaces
Pathways for professional development and career opportunities
Five weeks annual leave and 17.5% leave loading

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from Aboriginal and/or Torres Strait Islander people, LGBTQIA+, culturally and linguistically diverse individuals, people with disability, and people of all ages.

Join us!

If you feel this role is right for you, we warmly invite you to apply and encourage your early application. All appointments are subject to a satisfactory police check and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and other diseases.

For a confidential discussion about this role, please contact Wanda Cui (Medical Specialist) via email: wanda.cui@petermac.org

Application closing date: 19 January 2026

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Position Summary

This position is funded by a 3 year grant for the FERTILE study – assessing the impact of chemoimmunotherapy on ovarian function in patients with triple negative breast cancer.

FERTILE is an Australian multi-site investigator led pilot study of 75 young women with triple negative breast cancer to study the impact of chemoimmunotherapy on fertility and hormonal function, led by investigators at the Peter MacCallum Cancer Centre (Peter Mac).

The successful applicant will be based at the Peter Mac, with dual role to support recruitment and follow-up of participants recruited to FERTILE at Peter Mac, and to support/manage multi-site studies.

This position requires an individual who will be responsible for helping to enrol and consent new participants at Peter Mac, follow-up of new and previously consented participants, and collection and processing blood samples for patients enrolled at Peter Mac. Responsibilities in supporting multi-site studies may include oversight of study set up at other participating sites, oversee external site accrual targets, manage the study database and coordinate pathology collections and batch shipments and assisting lead investigators with study queries.

Duties will include, but are not limited to providing general information to participants about the project, conducting consent discussions, collecting clinical data, liaising with local pathology laboratories to organise blood collection and data entry.

The Research Coordinator will ensure that all clinical trials and research studies are managed according to the International Conference for Harmonization (ICH) guidelines for good clinical practice (GCP) and the National Statement on the Ethical Conduct of Research involving Humans, thus ensuring the safety and protection of trial participants and the integrity of research data subsequently collected. These duties are to be performed with the ongoing objective of supporting the Peter Mac strategic plan of achieving continued excellence in service provision by ensuring that evidence-based evaluation is the basis for clinical practice

Enterprise Agreement

Allied Health Professionals

Classification or Salary Range

1RA7

Immunisation Risk Category

Immunisation Category A

Key Relationships

Internal	Institute health professionals Research participants & their caregivers Internal stakeholders as relevant to trial conduct- i.e. same day services, inpatient wards, out-patient pathology, human research ethics committee
External	Experience using REDCap and/or other commercial data platforms. Experience using EPIC. Experience in data management and/or report writing. Understanding of medical terminology. Experience in ethics and governance processes for multi-site studies

Education

Skills

Essential Requirements

Experience in clinical research or practice
Excellent written and oral communication skills.
Personal confidence and initiative required to deal with people from diverse backgrounds and experiences.
Excellent organisational, problem solving and analytical skills.
Attention to detail.
Ability to work without supervision and effectively in a group setting.
Ability to engender cooperation and support from colleagues.
Knowledge and understanding of the principles of GCP.
Data entry skills.

Desirable Requirements

Experience using REDCap and/or other commercial data platforms.
Experience using EPIC.
Experience in data management and/or report writing.
Understanding of medical terminology.
Experience in ethics and governance processes for multi-site studies

Certifications, Licenses & Registrations

Key Accountabilities

1. Clinical trial/other research study set-up

All necessary trial/research documents are prepared and submitted to the Human Research Ethics Committee.
All case record forms are reviewed/prepare.
Liaise with study sponsor regarding trial documentation, budget and contracts.

2. Patient screening and registration:

Ensures that for all potentially eligible patients, that informed consent is obtained where appropriate and according to GCP.

All eligible patients have signed the appropriate consent forms having been duly informed of all relevant information by the Investigator and Study Coordinator.
Informed consent is obtained according to standard hospital practice, ICH GCP and the NHMRC National Statement on Ethical Conduct in Research Involving Humans and be actively involved in the ongoing informed consent process.
All consenting study participants are screened for eligibility as per the protocol.
All participants deemed eligible for the study are registered as per protocol and without deviation.

3. Clinical trial/other research study coordination

Ensures that the clinical trial is coordinated as per protocol and as per the ICH guidelines for good clinical practice.
Protects patient safety by ensuring that all trial related investigations, procedures and treatments are performed by the appropriately trained and experienced staff and as per the trial protocol.
Ensures the protocol/project requirements are met and maintains the interest and support of participants and other colleagues.

Checks that all staff participating in this study have the appropriate experience and are trained in the protocol and in their trial specific responsibilities in accordance with GCP.
Able to screen/register only appropriate patients for this study as per eligibility criteria. Follow patients as per protocol and, where necessary, facilitate participant withdrawal from a study in order to ensure the patients best care and the effective achievement of the study aims.
Ensures informed consent is obtained according to standard hospital practice, ICH GCP and the NHMRC National Statement on Ethical Conduct in Research Involving Humans and be actively involved in the ongoing informed consent process.
Liaises with investigators and the research team to ensure efficient and accurate conduct of the trial/research study.
Involves clinical colleagues as required.
Organises and attends meetings as required.
Assists with the preparation of Annual Progress Reports for the HREC and funding body.

Key Accountabilities (Contd..)

4. Data Collection and Entry – Case Record Forms

Ensures that all data collection requirements relevant to the study protocol are met and electronic case record forms and databases are complete.
Obtains data and completes data collection forms by liaising with clinicians and other health professionals, and interviewing patients where appropriate.
Attends outpatient clinics at the PMCC to obtain patient data.
Maintains integrity of information in case record forms and databases, taking steps to collect the data, checking the consistency and accuracy of data and making appropriate corrections.

All registered patients can be accounted for.
All case report forms (paper or electronic) are completed within established timeframes.
All data recorded in CRF’s can be tracked to verifiable source data.
No breaches of patient, sponsor or departmental confidentiality.
All data entry is completed in a timely fashion per trial/research study and sponsor/funding requirements.

5. Regulations, policies, guidelines and standards of practice are followed

Ensure compliance in line with relevant legislation and Peter Mac policies and procedures, including research ethics, equity and health & safety, and exhibit good practice in relation to same.
Uses practice guidelines and study specific documentation to ensure that data is recorded accurately and in accordance with regulatory requirements.
Implementation of Regulations, Institute policies, guidelines and professional standards of practice (100%).

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.