Allied Health Administration
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Allied Health Administration Assistant
Ongoing, Part Time Role
• 40 hours per fortnight
• Parkville location
• Salary between $58,442 to $64,606 (pro-rated for part time) depending on experience
An exciting opportunity exists for an experienced administrator to join our Allied Health team, working predominantly with the Occupational Therapy, Physiotherapy, and Spiritual Care services.
This varied role is an integral part of supporting our clinicians, patients, students, and leaders, contributing to the smooth delivery of world-class cancer care.
Key Benefits
• Opportunity to work within a leading cancer centre
• Supportive and collaborative team environment
• Exposure to a broad range of allied health services
• Fixed roster over 3 days - must include Mondays, Fridays with flexibility to choose additional weekday
Key Responsibilities
• Provide high-quality administrative support to allied health teams
• Assist patients with queries and service navigation
• Manage stock ordering, invoicing, and supplies
• Record and distribute accurate meeting minutes
• Support onboarding processes for staff and students
• Provide support, when required, to the Director and Deputy Director of Allied Health and Support Services
• Assist with cross-coverage of administration across other allied health services as required
The Successful Candidate Will Possess
• Prior administrative experience, ideally within healthcare or working with clinicians
• Excellent customer service, communication, and problem-solving skills
• Strong organisational skills with the ability to manage competing priorities
• Familiarity with medical terminology (desirable, but not essential)
• Competence with IT applications including Microsoft Office
• Ability to work collaboratively in a fast-paced, patient-focused environment
Application Process
• Applicants to this role should provide a covering letter and resumé outlining relative key skills and relevant experience
• For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary.
• Alternatively, please contact us using the information below for a confidential discussion.
Contact Information
Hiring Manager: Ben de Zoete, Manager for Physiotherapy, Occupational Therapy, Exercise Physiology, & Podiatry
Contact Number: 03 8559 5225
Email: ben.dezoete@petermac.org
Applications Close: 11:59PM, Thursday 16 October 2025
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Position Summary
The role completes routine functions required by an allocated disciplines, including one or two of Physiotherapy, Occupational Therapy, Nutrition, Speech Pathology, Spiritual Care, Social Work, Art Therapy and Music Therapy. To greet and assist patients/carers at reception and via phone.
To provide ad hoc reception, secretarial and administrative support to the Director of Allied Health (AH), Deputy Director of AH and AH Managers and their departments.
Enterprise Agreement
Health and Allied Services, Managers and Adminstrative Workers
Classification or Salary Range
HS1
Immunisation Risk Category
Category C: Position within a non-clinical setting.
Key Relationships
| Internal | Peter Mac staff across all levels including; Allied Health Managers and clinicians Administrative staff Language Services Co-ordination and interpreters Ambulatory Administration team Finance Department People and Culture AH students Dir and Deputy Dir Allied Health and Support Services |
| External |
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Skills
| Essential Requirements | 1. Ability to work closely with clinical team 2.Computer literacy including Microsoft Word and Office packages 3.Ability to learn and apply new systems as appropriate to role (Oracle, VHIMS/Riskman, HEN database, EMR) 4.Excellent interpersonal skills including phone and reception duties 5.Ability to prioritise work and meet deadlines 6.Demonstrated ability to exercise judgement, show initiative and maintain confidentiality in performance of tasks 7. Knowledge of medical terminology |
| Desirable Requirements |
1.Experience in a hospital or other clinical setting |
Key Accountabilities
| 1.General customer service |
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2.Teamwork and Communication |
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| 3.Administrative and Clerical duties |
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.