Administrator - Clinical Placement Program in Cancer Survivorship
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Program Administrator - Clinical Placement Program in Cancer Survivorship
Fixed Term, Part-Time Role
This is a fixed term (until 30 June 2027), part-time (48 hours per fortnight) Project Administrator role.
This Project Administrator role will support the delivery of the 5th Clinical Placement Program in Cancer Survivorship (CPPiCS). This is a Victorian Government funded statewide program that aims to build knowledge and capacity of health professionals in survivorship care. The program is funded through to September 2027.
This role will be based within the Australian Cancer Survivorship Centre (ACSC). This is an exciting time to join the ACSC, as we lead survivorship activities outlined in the Victorian Cancer Plan 2024-2028. The ACSC prioritise a diverse and inclusive culture and offer workplace flexibility.
Essential selection criteria
• High level communication and interpersonal skills
• At least two years’ experience in an administrative role, ideally in health or education
• Demonstrated experience in supporting events and education programs in the health sector
• Demonstrated initiative and ability to determine priorities
• Demonstrated skills in time management and attention to detail
• Proficiency in information technology, including online platforms, learning management systems, Microsoft Office suite, and the ability to learn new systems quickly
Desirable selection criteria included within the position description. Find out more about the CPPiCS and ACSC, visit our website here: www.petermac.org/cancersurvivorship
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
Remuneration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 - HS Grade 2 Year 1 (HS2) $66,768.00 per annum (full-time equivalent - to be prorated for part-time) to HS Grade 1 Year 5 (HS21) $73,811.92 per annum (full-time equivalent - to be prorated for part-time) dependent on candidate experience. To be discussed with Hiring Manager.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Helana Kelly and Tracey Mander
Contact Number: 0435 571 504 or 0417 577 911
Email: helana.kelly@petermac.org or tracey.mander@petermac.org
Applications Close: 11:59pm Friday 21st February 2025.
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Position Summary
The primary purpose of the role is to provide administrative support to the delivery of the Clinical Placement Program in Cancer Survivorship (CPPiCS). This is a Victorian Government funded statewide program that recruits health professionals to undertake placements at multiple host sites (for example acute hospitals, community-based service providers and community rehabilitation services). The program is currently funded through to September 2027. The Administrator, CPPiCS will support the ACSC Project Manager, CPPiCS and the broader ACSC team.
Enterprise Agreement
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Classification or Salary Range
HS Grade 2
Immunisation Risk Category
Immunisation Category C
Key Relationships
| Internal | • ACSC team including ACSC Manager; Project Manager, CPPiCS; ACSC Director; Operations and Projects Lead; Project Managers; Project Officers; Administrator/s, students, volunteers • Clinical services and departments across the Peter Mac and Parkville precinct, including doctors, specialist nurses and allied health • Peter Mac departments, including: Patient Experience and Wellbeing, Adolescent & Young Adult, Volunteers, Health Services Research, GP Liaison, Aboriginal Health • Peter Mac Office of Cancer Education • Peter Mac IT Department |
| External | • Cancer survivors and their families and carers • Community-based organisations e.g. Cancer Council Victoria • Victorian Comprehensive Cancer Centre Alliance • Victorian Health Services and their health professionals • Representatives from across the health sector, oncology care, primary care, community care: health professionals and consumers • Victorian Government Department of Health |
Skills
| Essential Requirements | • High level communication and interpersonal skills • At least 2 years’ experience in an administrative role, ideally in health or education • Demonstrated experience in supporting events and education programs in the health sector • Demonstrated initiative and ability to determine priorities • Demonstrated skills in time management and attention to detail • Proficiency in information technology, including online platforms, learning management systems, Microsoft Office suite, and the ability to learn new systems quickly |
| Desirable Requirements | • Qualification in administration • Experience working in oncology, allied health or primary care • Experience working in education or projects • Proficiency with online portals and systems e.g. Acuity scheduling, Moodle |
Key Accountabilities
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 1. Comprehensive administrative support | • Ensures office coordination including financial management of invoices and payments, ordering supplies, photocopying, printing and answering incoming calls and emails. • Supports CPPiCS program including handling enquiries and bookings, and maintaining databases and contact lists. • Supports CPPiCS/ACSC program meetings, including online meeting scheduling, room bookings, recording of minutes and follow up of actions arising. • Assists with the organisation of CPPiCS program and events including communications and promotion, online scheduling, booking rooms, arranging catering and other requirements as needed. • Collects data to monitor activity and support evaluation of CPPiCS activities • Assists in the preparation of reports related to CPPiCS activities • Coordinate travel bookings, including advising external agencies as required • Liaises with the Information Technology team as required to prepare for events and troubleshoot IT equipment. • Other duties as directed by Project Manager, CPPiCS, and Manager ACSC |
| 2. Support the delivery of the placement program | • Coordinate and liaise promptly and effectively with relevant individuals and departments within and external to Peter Mac. • Build positive relationship with internal and external stakeholders • Support promotion and recruitment processes for CPPiCS • Develop a process to support scheduling and communication of CPPiCS activities across multiple sites • Maintain the online education portal and scheduling system as required • Identify and implement relevant booking processes/systems (e.g. online solutions) to support registration into education activities • Escalation of CPPiCS issues as they arise |
Key Accountabilities (Contd..)
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
| 3. High level organisational skills | • Completes work to a quality standard and within negotiated timeframes. • Maintains a workplan or task list, prioritising items in consultation with the Project Manager CPPiCS. • Work proactively to achieve workplan • Support the CPPiCS and where required the broader ACSC team. • Answer incoming calls, respond to and triage enquiries appropriately. • Adheres to organisational confidentiality and privacy requirements. • Other duties as assigned. |
| 4. Clear and effective communication style | • Contribute to a positive team dynamic through a clear and effective communication style • Respond in a timely way to requests, and update on progress • Build positive relationships within the team and with key stakeholders |
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Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.