Administrative Officer - Office of Cancer Research

Req ID: 7795

Date: 4 Sept 2026

Site: VCCC (Parkville)

Location:

MELBOURNE, VIC, AU, 3000

Company: Peter MacCallum Cancer Centre

Unit: Animal Ethics

Division: Cancer Research

Department: Office Of Cancer Research

Enterprise Agreement: Health and Allied Services, Managers and Administr

Animal Ethics

Your Role In Our Future

Administrative Officer - Office of Cancer Research

Ongoing, full time position available - 80 hours per fortnight with monthly ADOs.
Up to $66,768.00 (HS2) - $73,811.92 (HS21) base salary + salary packaging + super + 5 weeks annual leave.
Parkville location, with multiple public transport options available.

About the role

The Administrative Officer will work as an integral member of the Office of Cancer Research (OCR) team, providing administrative support across the Animal Ethics Office and the Research Integrity Office. The role is responsible for coordinating animal ethics and research integrity administration, supporting University of Melbourne appointment processes, and delivering high-quality stakeholder support, reporting, record management and compliance activities within a confidential research environment.

Remuneration as per Health and Allied Services, Managers & Administractive EBA. Up to $66,768.00 (HS2) - $73,811.92 (HS21) base per annum, (full-time equivalent - to be prorated for Part Time) dependent on candidate experience. To be discussed with Hiring Manager.

About you

You will have outstanding organisational skills, including attention to detail, prioritisation and time management skills, with a demonstrated ability to listen effectively and work with key stakeholders.

You'll bring with you:

Experience working in administration
Proficient in the use of the MS Office suite
Operational proficiency using AI tools for document generation, meeting minutes and agendas
High-level communication and interpersonal skills
Ability to develop new skills

Our benefits

We offer a range of benefits which support our people both personally and professionally, including:

Up to $11,660 in salary packaging to increase your take home pay
Discounted health insurance and eye care
A comprehensive health and wellbeing program
Public transport options at our doorstep and end of trip facilities for cyclists
Onsite eateries and coffee shops and inviting rooftop garden spaces
Pathways for professional development and new career opportunities
Five weeks annual leave, 17.5% leave loading, purchased leave options & ADOs
Flexible, hybrid working practices

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check and may include vaccination requirements. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Manager Animal Ethics, Rasika Kumarasingha

Email: Rasika.Kumarasingha@petermac.org

Applications Close: 11.59pm Sunday 20 September 2026.
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Position Summary

The Administrative Officer will work as an integral member of the Office of Cancer Research (OCR) team, providing administrative support across the Animal Ethics Office (0.6 FTE) and the Research Integrity office (0.4 FTE).

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers

Classification or Salary Range

Grade 2: HS2

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal	Executive Director Cancer Research Associate Director Research Operations Project Officer, OCR Animal Ethics Office (AEO) staff Chairperson, Animal Ethics Committee (AEC) Group leaders Researchers OCR team
External	Members of the Peter Mac AEC University of Melbourne staff Animal Ethics Offices at other institutions

Skills

Essential Requirements

Experience working in administration
Proficient in the use of the MS Office suite
Operational proficiency using AI tools for document generation, meeting minutes and agendas
High-level communication and interpersonal skills
Demonstrated ability to listen effectively and work with key stakeholders
Outstanding organisational skills, including attention to detail, prioritisation and time management
Ability to develop new skills

Desirable Requirements

Tertiary qualification and/or research experience in the life sciences
Experience working in a complex and diverse working environment
Experience working at a medical research institute or university

Key Accountabilities

Key Accountabilities	Demonstrated By / Key Performance Indicators
1. Animal Ethics Office (AEO) administration	Coordinate the administrative requirements of the AEO, including organising Animal Ethics Committee (AEC) meetings, room bookings, audio-visual arrangements and catering Assist with compliance checking of AEC submissions Provide financial management support, including processing payments, invoices and maintaining budget records. Manage and maintain AEO intranet pages, including announcements, guidelines, forms and templates Manage animal ethics-related data in the animal research and compliance database system Maintain the confidentiality and security of documents and information Undertake other duties as required by the Manager Animal Research Ethics Contribute to broader initiatives within Peter Mac, to enhance the quality of animal research and animal care Work effectively and collaboratively with colleagues across Peter Mac to promote ethical research practice
2. University of Melbourne appointment administration	Have a customer service approach to the role Prepare documents for honorary and guest appointments in the Sir Peter MacCallum Department of Oncology, University of Melbourne Manage applications and appointment acceptance for University of Melbourne appointments Maintain records of University of Melbourne appointments to the required standards Liaise with relevant stakeholders to obtain information within set timeframes Flexibility to adapt to additional administrative duties to assist the Research Integrity Coordinator or Project Officer, as required Prepare metrics-focused reports as required for executive documentation
3. High-level communication skills (verbal and written)	Communicate effectively at all levels Adapt documents using the provided templates Report on University of Melbourne appointments and other activities, as required
4. Confidentiality	Maintain the confidentiality and security of documents and information Treat personal and/or sensitive information with a high degree of integrity and discretion

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.