Administrative Assistant - Molecular Pathology
MELBOURNE, VIC, AU, 3000
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
YOUR ROLE IN OUR FUTURE
Fixed Term Full Time Role
- Fixed Term for 3 Months
- 80 hours a fortnight with ADO
- Salary Range $66k-$73k (1.0 EFT) + salary packaging + super + 5 weeks annual leave (pro-rata)
The Molecular Pathology Laboratory in the Department of Pathology is looking for an experienced Administration Worker to join our small administration team which supports our molecular diagnostic services. The 3 month fixed-term full-time position presents an exciting opportunity to gain invaluable experience in this rapidly growing field.
Suitable candidates will be highly motivated, self-driven and be able to work effectively within a multidisciplinary team. Previous experience working in an accredited Diagnostic Molecular Pathology/Genetics laboratory and a demonstrateable understanding of medical terminology would be an advantage.
Victorian Department of Health has endorsed the initiative to restructure existing public pathology by bringing together laboratories into pathology networks operating under a lead health service.
Pathology services from the Royal Melbourne Hospital, Peter MacCallum Cancer Centre, the Royal Women’s Hospital and the Royal Children’s Hospital will transition to a single pathology service. This creates an exciting opportunity to strengthen the scope, scale and reach of pathology services across the Parkville precinct to benefit all Victorians.
This role will transition to the new lead health service for pathology services once determined.
Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.
For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager: Gemma Tombolato
Contact Number: 8559 8474
Email: gemma.tombolato@petermac.org
Applications Close: 11:59PM Sunday 10 August 2025
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Position Summary
To support the Molecular Pathology Laboratory to provide the highest quality of molecular services to the patients of Peter MacCallum Cancer Centre and its external clients through the provision of day to day administrative support to the department. Including but not limited to:
- Input and extract of data and providing basic information and reports, from a number of clerical systems.
- Analysing situations and information to ensure information is shared clearly and accurately. (Discretion is limited and bound by existing system procedures and protocols. Outcomes are monitored by a supervisor or audited by a work system).
- Ensuring system content is factual, involving standard and predictable transactions.
- Working collaboratively and cooperatively with others, sharing a variety of tasks contributing to achievement of work area outcomes
- Providing induction training for other employees at this level.
- Maintaining a good understanding of hospital systems.
- Understanding hospital procedures, information requirements and protocols in order to communicate and provide support to members of the public.
Enterprise Agreement
Classification or Salary Range
HS2
Immunisation Risk Category
Immunisation Category B
Key Relationships
Internal - Clinicians, genetic counsellors, researchers, and pathology scientists
External - Clinicians, external clients and institutions
Education
Skills
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Certifications, Licenses & Registrations
Key Accountabilities
| Key Accountabilities | Demonstrated by / Key Performance Indicators |
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1. Database entry of patient requests/information into pathology laboratory systems |
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2. Sourcing and receipting of pathological specimens for testing from external laboratories |
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3. Screens incoming telephone calls and directs telephone enquiries |
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4. Maintenance of filing systems, general departmental and specimen slide filing |
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5. Organise and send patient reports |
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6. Other general duties |
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7. Prioritises work in response to departmental needs |
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8. Works as part of a team |
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Key Accountabilities (Contd..)
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.